The Ribbon made its debut in PowerPoint
2011 for Mac. Unlike the PowerPoint versions on Windows though, the
Ribbon did not replace all the menus and toolbars that were found
in PowerPoint 2008 and older Mac versions.
The Ribbon is essentially a long strip that's fixed in size (see Figure 1) so that you cannot change its width or height. The Ribbon in PowerPoint 2016 for Mac includes several tabs and each tab is named as you can see in Figure 1.
Figure 1: Ribbon in PowerPoint 2016 for Mac
If you want more screen estate for a while, you can quickly hide the entire Ribbon
while still showing just the tabs
by pressing ⌘ + Option + R
keyboard shortcut. Press ⌘ + Option + R
again to bring back
– or alternatively, just double-click any of the visible tabs. Want more keyboard shortcuts? Get a copy of our
PowerPoint Keyboard Shortcuts e-book
The Ribbon contains many interface elements:
- Tabs: The Ribbon consists of fixed tabs such as
Home, Desing, Animations, etc. Each tab contains sets of tools to create
and edit presentations.
- Contextual Tabs are special tabs on the Ribbon that are not visible all the time. They only make an appearance when you are working with a particular slide object which can be edited using special options. Figure 2 shows the Shape Format contextual tab (highlighted in blue) which is only activated when a Shape is selected on the slide.
Figure 2: Shape Format contextual tab on the Ribbon
- Group: A bunch of related tools placed within a tab is known as a Group. Figure 3 shows the Shape Styles group (highlighted in red) within the Shape Format contextual tab.
Figure 3: Shapes Styles group
- A Gallery is collection of styles or properties. Most
galleries can be seen as drop-down galleries as shown in Figure
4. To access the drop-down galleries, click the More button
(explained next). The figure below shows the Shape Styles drop-down gallery
-- all available styles can be seen as small preview thumbnails.
Figure 4: Shape Styles drop-down gallery
- The More button expands a gallery within a tab
so that all or more options can be seen. Figure 5 shows
you the More button (highlighted in red) for the Shape
Styles. The More button only appears when you place your cursor over
the row of thumbnails repersenting various Shape Styles (or Themes, Animations etc, depending on the Ribbon tab you selected).
Just click the More button to open the related drop-down gallery. The two arrow buttons
at the right and left end of the Shape Styles thumbnails row are used to
scroll inside the Shape Styles drop-down gallery without expanding it.
Figure 5: More button
- The Down Arrow is a small downward pointing triangle
that's placed next to many buttons within various Ribbon tabs. When clicked,
this displays a drop-down gallery or an additional option/submenu related to the
button it is associated with. In Figure 6 you can see the Down Arrow (highlighted in red) next
to the Shape Fill button.
Figure 6: Down Arrow
Ribbon and Tabs in PowerPoint 2016 for Windows
Ribbon and Tabs in PowerPoint 2013 for Windows
Ribbon and Tabs in PowerPoint 2011 for Mac
Ribbon and Tabs in PowerPoint 2010 for Windows
Ribbon and Tabs in PowerPoint 2007 for Windows
Office 2011 for Mac All-in-One For Dummies
If you liked this tutorial, do look at this book, authored by Geetesh Bajaj and James Gordon.
This book is the single most comprehensive content for Microsoft's latest Office suite offering for Mac users.
Check the book on Amazon.com...