Reuse Slides in PowerPoint 2013
Learn how to reuse slides in PowerPoint 2013.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8
Reusing your existing slides can be a great help: first you need not recreate stuff you already have and secondly you are saving so much time that you can use more effectively to practice your presentation! Having said that, always start by creating an outline of your presentation -- thereafter reuse any existing slides. PowerPoint provides a quick command that locates specific slides, and enables you to add it to the active presentation. While this process works the same way in all versions of PowerPoint, there are small interface changes -- in this tutorial, we'll show you how to reuse slides in PowerPoint 2013 for Windows:
- Within PowerPoint, open your existing presentation, as shown in Figure 1.
Figure 1: Presentation opened within PowerPoint 2013
Note: Copied slides will always be inserted after the selected slide in the active presentation.
- Select the slide after which you want to add new slides. Thereafter, access the Home tab of
the Ribbon, and click the lower half of
the New Slide button (highlighted in red within
Figure 2) to bring up the drop-down menu that you see in Figure 2 -- within the drop-down menu, select the
Reuse Slides option (highlighted in blue within
Figure 2: Reuse Slides option
- This will open the Reuse Slides task pane, as shown highlighted in
red within Figure 3.
Figure 3: Reuse Slides task pane
- Within the Reuse Slides task pane click the Browse button to bring up a
context menu with two options, as shown in Figure 4:
Figure 4: Browse button context menu
- Browse Slide Library lets you access slides from a Microsoft Office SharePoint Library.
This option will only work if a Slide Library is set up for you -- slide libraries are only set up by large
companies. If you work in a large company, ask your system administrator to set this up for you.
- Browse File brings up a dialog that lets you locate the presentation on your computer. The
rest of instructions on this page assume you chose this option.
- Browse Slide Library lets you access slides from a Microsoft Office SharePoint Library. This option will only work if a Slide Library is set up for you -- slide libraries are only set up by large companies. If you work in a large company, ask your system administrator to set this up for you.
- Choose the Browse File option to bring up the Browse dialog box as shown
in Figure 5. Locate the presentation you want to use as a source to import slides, and click the
Figure 5: Browse dialog box
- The selected file will be opened within the Reuse Slides task pane displaying individual
slide previews and their corresponding slide titles, that can be seen in Figure 6.
Figure 6: Slides in Reuse Slides task pane
Note: To retain the slide formatting of the original slide, make sure to select the Keep source formatting check-box (highlighted in red, refer to Figure 6 above). If you do not select this check-box, the copied slide will take on the slide formatting using the design template of the new presentation.
- To add a slide, just click on it within the task pane. Otherwise, right-click on a slide and from the contextual menu that appears (see Figure 7), choose an option -- these options are explained below:
Figure 7: Insert slide(s) options
- Insert Slide: This will insert the slide into the active presentation and the slide will
use the Theme of the active presentation.
- Insert All Slides: This will insert all the slides into the active presentation and all the
the slides will use the Theme of the active presentation.
- Apply Theme to All Slides: This option will apply the Theme of the selected slide to all
the slides in the active presentation. No actual slides are inserted.
- Apply Theme to Selected Slides:This option will apply the Theme of the selected slide to
selected slides in the active presentation. No actual slides are inserted.
Figure 8: Added slides
Additionally, you can also reuse older slides using the drag and drop process -- this is explained in our Reuse Slides through Drag and Drop in PowerPoint 2013 tutorial.
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Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences E-Book.