When you click the File menu and access
Backstage view in
PowerPoint 2013, several options appear. On this page, we explore two of those
options (see Figure 1):
Figure 1: Open and Close options
Follow these steps to open an existing file on your computer in PowerPoint 2010:
- Access the File menu, and click the Open option. This opens various options to open a PowerPoint
file, as shown in Figure 2. You can also find a list of PowerPoint files previously opened within the
Recent Presentations section, as shown highlighted in red within Figure 2.
Figure 2: Recent Presentations section in Backstage view
- To open a presentation that not listed within the Recent Presentations section, select the Computer
option and click the Browse button, as shown highlighted in red within
Figure 3: Browse button
This brings up the Open dialog box, as shown in Figure 4. Navigate to wherever your presentation files are saved, and you
can open any of them. You'll find that
PowerPoint can open files of various formats (types)
Figure 4: Open dialog box
Select the presentation or file you want to open, and then click the Open button. Remember that the
Open button has a down-arrow next to it -- clicking this down-arrow provides more Open options (see
Figure 5). Choose any of them -- an explanation of these options follows.
Figure 5: Open options
Here's a brief explanation of these options:
- Open, the default option is the same as clicking the Open button.
- Open Read-Only lets you open a read-only copy of the presentation -- this is great if you don't want to make some
changes and overwrite the original presentation.
- Open as Copy lets you open a copy of the presentation -- almost like creating a new presentation while leaving the
- Open in Browser works only with certain file formats, such as MHT -- see
file formats PowerPoint can open.
- Open in Protected View lets you open a presentation with restrictions to protect damage to your computer. You can
open potentially dangerous files, such as those downloaded from an unknown source on the Internet in the Protected View.
- Open and Repair allows PowerPoint to attempt repair of a file that is possibly corrupt.
- Additionally, you can open files from other Places. If you
sign into Microsoft Office using your
Microsoft Account, then a Place for your OneDrive account will already
be added to the Open tab of Backstage view.
- You can also add more Places, including other OneDrive accounts and Office 365 SharePoint locations by clicking the
Add a Place option, highlighted in blue within Figure 3, shown earlier on
The Close option, highlighted in blue within Figure 6 is used to close
the active presentation. PowerPoint prompts you to save any unsaved changes.
Figure 6: The Close option
Backstage View - Open, Close, and Exit options in PowerPoint
2010 for Windows
PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado?
Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.