In PowerPoint 2013, all information that you need about your currently
active presentation is available in a single easily accessible location. This location is the Info pane of
Backstage View. Using the options available
within this pane, you can access information about permissions set for the active presentation, prepare your content for sharing,
and also possibly recover older versions of unsaved files. In addition, the Info pane also provides access to many
more properties that we will discuss on this page.
To access the Info pane, click the File tab of the
Ribbon, as shown highlighted in blue
within Figure 1.
Figure 1: File tab of the Ribbon
Tip: When you click the File tab, you essentially summon PowerPoint 2013's Backstage View.
This brings up Info Pane, which is the first option within the
Backstage View in PowerPoint 2013, as shown in
Figure 2: Info Pane of the Backstage View
All the options within the Info Pane of Backstage View are explained below, as marked in Figure 2 above:
Protect Presentation: Provides several options to protect your presentation. You can mark your presentation as
"final", apply a password, make your presentation read-only, apply a digital signature, or use Information Rights
Management (IRM) to control presentation access. The links below provide detailed information about these features:
Mark as Final
Remove Mark as Final
Encrypt with Password
Remove and Change Passwords
Get Started with a Digital Signature
Creating Digital Certificates Outside PowerPoint
Adding Digital Signature to the Presentation
Enable Trusted Certificates
Removing Certificates in Internet Explorer
Remove Digital Signatures
If you have some media files (audio or video) contained within your presentation, then you will see
additional options within the Info Pane called Optimize Media Compatibility
option lets you optimize any media files so that they take less space -- more of this is explained
further in our
Video Compression Options in PowerPoint 2013
Inspect Presentation: If you are planning to share your presentation with others, you should inspect your presentation
for confidential information, validate its accessibility, and check for compatibility with previous versions. You can also do a spell
check, and examine the presentation for hidden data and personal information stored in comments, notes, or document properties. All these
tasks can be performed within this area. These links below provide detailed information:
Versions: In this section you can recover your unsaved presentations (if you have closed your file without saving it,
or if your computer or application crashed). This link below provide detailed information:
Recovering Presentations Manually
- Properties: Here you can create and modify many of the presentation’s properties. These links below provide
Properties of a Presentation
Advanced Presentation Properties
We will explore all these options individually in subsequent tutorials of this series.
Backstage View - Info Pane in PowerPoint 2016 for Windows
Backstage View - Info Pane in PowerPoint 2010 for Windows
PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado?
Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.