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Backstage View – Info Pane in PowerPoint 2013 for Windows

Learn about the various options available in the Info Pane within Backstage view in PowerPoint 2013.

Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and higher

In PowerPoint 2013, all information that you need about your currently active presentation is available in a single easily accessible location. This location is the Info pane of Backstage View. Using the options available within this pane, you can access information about permissions set for the active presentation, prepare your content for sharing, and also possibly recover older versions of unsaved files. In addition, the Info pane also provides access to many more properties that we will discuss on this page.

To access the Info pane, click the File tab of the Ribbon, as shown highlighted in blue within Figure 1.

File tab of the Ribbon
Figure 1: File tab of the Ribbon

Tip: When you click the File tab, you essentially summon PowerPoint 2013's Backstage View.

This brings up Info Pane, which is the first option within the Backstage View in PowerPoint 2013, as shown in Figure 2.

Info Pane of the Backstage View
Figure 2: Info Pane of the Backstage View

All the options within the Info Pane of Backstage View are explained below, as marked in Figure 2 above:

    1. Protect Presentation: Provides several options to protect your presentation. You can mark your presentation as "final", apply a password, make your presentation read-only, apply a digital signature, or use Information Rights Management (IRM) to control presentation access. The links below provide detailed information about these features:

      Mark as Final
      Remove Mark as Final

      Encrypt with Password
      Remove and Change Passwords

      Get Started with a Digital Signature
      Creating Digital Certificates Outside PowerPoint
      Adding Digital Signature to the Presentation
      Enable Trusted Certificates
      Removing Certificates in Internet Explorer
      Remove Digital Signatures

      Note: If you have some media files (audio or video) contained within your presentation, then you will see additional options within the Info Pane called Optimize Media Compatibility and Compress Media. The Compress Media option lets you optimize any media files so that they take less space -- more of this is explained further in our Video Compression Options in PowerPoint 2013 tutorial.
    2. Inspect Presentation: If you are planning to share your presentation with others, you should inspect your presentation for confidential information, validate its accessibility, and check for compatibility with previous versions. You can also do a spell check, and examine the presentation for hidden data and personal information stored in comments, notes, or document properties. All these tasks can be performed within this area. These links below provide detailed information:

      Inspect Document
      Check Accessibility
      Check Compatibility

    3. Versions: In this section you can recover your unsaved presentations (if you have closed your file without saving it, or if your computer or application crashed). This link below provide detailed information:

      Recovering Presentations Manually

    4. Properties: Here you can create and modify many of the presentation’s properties. These links below provide detailed information:

      Properties of a Presentation
      Advanced Presentation Properties

We will explore all these options individually in subsequent tutorials of this series.

See Also: Backstage View - Info Pane in PowerPoint 2010 for Windows

PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences:
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PowerPoint 2016 and 2011 for Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

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