When you are working with one or two presentations in PowerPoint, you can easily access slides within any of them,
compare the presentations and
edit the content. And it is also easy to
copy or move slides from one
presentation to another. However, the situation may not be the same always. Let's imagine you have four presentations
open -- and presently you can only see the one that is active. What about the other three presentations? How do you
navigate to those presentations without having to close or minimize the active presentation? In this tutorial, you will
learn how to switch between multiple open presentations in PowerPoint
2011, which is different from how you do so in PowerPoint for Windows. Follow these steps to learn more:
- Open multiple presentations in PowerPoint 2011. As shown in
Figure 1, only the last opened presentation is visible -- you'll wonder where did all the other
Figure 1: Only one of the multiple open presentations is visible
Note: You cannot see how many presentations you have open within PowerPoint as only
the active presentation can be seen up front (see Figure 1, above).
- There are two ways in which you can access other open presentations. The first way uses the Menu option, whereas the
second option uses the Dock:
Click on the Window menu option, as shown highlighted in red within
Figure 2. This opens the Window menu, as shown in Figure 2 -- at the
bottom of the Window menu, you can see a list showing the names of all open presentations, as shown
highlighted in blue within Figure 2. Note that the presentation name that has
a check mark in front of it is the active presentation.
Figure 2: Window menu
To open a particular presentation, just click on the name of that presentations within the Window menu, as
shown in Figure 3.
Figure 3: Select a presentation name to make it active
This instantly makes the selected presentation active, as you can see in Figure 3, above.
You will find the PowerPoint icon on the Dock in Mac OS X, as shown highlighted in red within
Figure 4 -- click this icon and hold down the mouse button for a couple of seconds before optionally
Figure 4: PowerPoint icon on the Dock
This will reveal previews of all open presentations, as shown in Figure 5 below. Then, take your cursor
over the preview of the presentation you want to access and click.
Figure 5: Preview of all open presentations
This will make the clicked presentation active.
- Use any of the ways explained above to make your required presentation active.
Switch Views Between Multiple
Presentations in PowerPoint 2016 for Windows
Switch Views Between Multiple
Presentations in PowerPoint 2013 for Windows
Switch Views Between
Multiple Presentations in PowerPoint 2010 for Windows
PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado?
Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.