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Switch Views Between Multiple Presentations in PowerPoint 2011 for Mac

Learn how to switch views between multiple open presentations in PowerPoint 2011 for Mac.


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Product/Version: Microsoft PowerPoint 2011
OS: Mac OS X






When you are working with one or two presentations in PowerPoint, you can easily access slides within any of them, compare the presentations and edit the content. And it is also easy to copy or move slides from one presentation to another. However, the situation may not be the same always. Let's imagine you have four presentations open -- and presently you can only see the one that is active. What about the other three presentations? How do you navigate to those presentations without having to close or minimize the active presentation? In this tutorial, you will learn how to switch between multiple open presentations in PowerPoint 2011, which is different from how you do so in PowerPoint for Windows. Follow these steps to learn more:

  1. Open multiple presentations in PowerPoint 2011. As shown in Figure 1, only the last opened presentation is visible -- you'll wonder where did all the other presentations go?

    Only one of the multiple open presentations is visible
    Figure 1: Only one of the multiple open presentations is visible

    Note: You cannot see how many presentations you have open within PowerPoint as only the active presentation can be seen up front (see Figure 1, above).
  2. There are two ways in which you can access other open presentations. The first way uses the Menu option, whereas the second option uses the Dock:

    Way 1

    Click on the Window menu option, as shown highlighted in red within Figure 2. This opens the Window menu, as shown in Figure 2 -- at the bottom of the Window menu, you can see a list showing the names of all open presentations, as shown highlighted in blue within Figure 2. Note that the presentation name that has a check mark in front of it is the active presentation.

    Window menu
    Figure 2: Window menu

    To open a particular presentation, just click on the name of that presentations within the Window menu, as shown in Figure 3.

    Select a presentation name to make it active
    Figure 3: Select a presentation name to make it active

    This instantly makes the selected presentation active, as you can see in Figure 3, above.

    Way 2

    You will find the PowerPoint icon on the Dock in Mac OS X, as shown highlighted in red within Figure 4 -- click this icon and hold down the mouse button for a couple of seconds before optionally releasing it.

    PowerPoint icon on the Dock
    Figure 4: PowerPoint icon on the Dock

    This will reveal previews of all open presentations, as shown in Figure 5 below. Then, take your cursor over the preview of the presentation you want to access and click.

    Preview of all open presentations
    Figure 5: Preview of all open presentations

    This will make the clicked presentation active.
  3. Use any of the ways explained above to make your required presentation active.

See Also:

Switch Views Between Multiple Presentations in PowerPoint 2016 for Windows
Switch Views Between Multiple Presentations in PowerPoint 2013 for Windows
Switch Views Between Multiple Presentations in PowerPoint 2010 for Windows

PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.



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