Using the Pen Tool in Slide Show View in PowerPoint 2011 for Mac
Learn how to use the Pen tool within Slide Show View in PowerPoint 2011 for Mac.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2011
OS: Mac OS X
While presenting, annotation can play a large role in how you interact with your audience. In PowerPoint 2011, you can use the Pen tool that can change your static slide into a whiteboard upon which you can doodle and write! In this tutorial, we will learn how to use Pen tool in PowerPoint 2011 -- follow these steps to learn more:
- Open any existing presentation and change to
Slide Show view. Now hover your cursor to the bottom left
area of the projected slide to see some navigation icons in the bottom left corner, as shown in Figure 1, below.
Figure 1: Navigation icons in Slide Show View
- Among these icons, click on the Pen icon to bring up the fly-out menu that you see in Figure 2,
below. Choose the Pen tool for now from this menu.
Figure 2: Pen tool being selected
Tip: You can also press the ⌘+P keyboard shortcut in Slide Show view to change to the Pen tool. Press ⌘+A in Slide Show view when done to revert back to the default Arrow cursor. Want more keyboard shortcuts? Get a copy of our PowerPoint Keyboard Shortcuts Ebook.
- The cursor changes to a small pen icon. Start doodling or writing on your slide now, as shown in Figure 3, below --
notice that the default color used is red.
Figure 3: Doodle or write with the Pen tool
- Now navigate to the fly-out menu again -- now choose the Pen Color option to reveal a sub-menu that you see in
Figure 4, below. Notice that you can choose from the nine colors listed in this sub-menu for your pen. Now choose any
other color by clicking on the color name. Selecting the Reset option in this sub-menu will change the pen color back to
Figure 4: Choose another Pen color
- Now doodle or write again -- this time you will see your annotations in the color recently chosen. You can change the Pen Color
again if required and doodle on the active slide, as shown in Figure 5, below.
Figure 5: There are number of colors to annotate with
Unfortunately, that's all you can do with Pen tool in PowerPoint 2011. There is no way to save the annotations, as you can do in the Windows versions of PowerPoint. So when you end the Slide Show or press the ESC key, the presentation will go back to the Normal view with all annotations lost! Figure 6 shows how our sample slide looked when we ended the Slide Show. Compare it with the same slide in Slide Show view, shown in Figure 5, above.
Figure 5: All annotations are lost when Slide Show ended
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