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Viewing Sections in PowerPoint 2010

Learn how to collapse/expand Sections in PowerPoint 2010.

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Product/Version: Microsoft PowerPoint 2010
OS: Windows XP, Vista, 7 and 8







If your presentation has a large Section, containing plenty of slides, then it is quite possible that this Section may make it difficult to view the other remaining Sections, as shown in Figure 1 -- the reason here is that content slides of this huge Section cover up so much screen area that it becomes difficult for you to see the slides in the other Sections. And if you want to drag a slide from one Section to another, you may be at a loss to comprehend what you will end up with -- and where your slide will move to? This can also cause an issue beyond just moving slides -- for example, you won't feel too intuitive if want to reorder your Sections. So, to counter this problem, you can collapse and expand single and multiple Sections, as explained in this tutorial:

Sections with plenty of slides visible within Slide Sorter view
Figure 1: Sections with plenty of slides visible within Slide Sorter view

  1. First open your presentation within which you have already added Sections. Change to Slide Sorter view as shown in Figure 1 above, so that you can easily access the Sections.

  2. Then first Collapse your Sections so that you only see the Section names without any slides. Then you can easily drag the Section to the required position.

There are two ways to collapse and expand Sections in PowerPoint 2010, as explained in this tutorial:

Collapse/Expand a Single Section

  1. To collapse a particular Section, first click on its name to select it -- we selected an expanded section called "Overview and Objectives", as shown in Figure 2, below. Then, click the small arrow that you can see in front of its name, as shown highlighted in red within Figure 2.

    Arrow in front of the Section name
    Figure 2: Arrow in front of the Section name

    Alternatively, just double click on the Section's name to collapse it.

  2. This collapses all slides within that particular Section, and you will see only the name of the Section and no slides at all, as shown highlighted in red within Figure 3 (compare with Figure 2, above). Also notice that the arrow now points rightwards rather than downwards (see the "Overview and Objectives" section in Figure 3, below).

    Selected section collapsed
    Figure 3: Selected section collapsed

  3. Now, to expand the collapsed Section, click the rightward pointing arrow in front of its name, as shown highlighted in red within Figure 4.

    Rightward pointing arrow in front of the Section name
    Figure 4: Rightward pointing arrow in front of the Section name

    Alternatively, just double click on the already collapsed Section's name to expand it.

  4. This will expand that particular Section making all the slides contained within visible, as shown in Figure 5 -- which is almost what we started with (as shown in Figure 1, previously on this page).

    Selected section expanded
    Figure 5: Selected section expanded

Collapse/Expand All Sections Within a Presentation

  1. To collapse/expand all Sections within a presentation in one go, first right-click on the name of any Section -- this brings up a contextual menu, as shown in Figure 6.

    Options to collapse/expand all slides in the presentation
    Figure 6: Options to collapse/expand all slides in the presentation

    Within this contextual menu, you will find two options: Collapse All and Expand All, as shown highlighted in red within Figure 6, above.

  2. Let us now explore both of these options:

    Collapse All: This option collapses all Sections in the entire presentation, and you will see only the names of the Sections and no slides, as shown in Figure 7.

    Result of selecting Collapse All option
    Figure 7: Result of selecting Collapse All option

    Expand All: This option expands all Sections in the entire presentation. Select a Section and right-click on the name of any Section -- a contextual menu appears, as shown in Figure 8. Within this contextual menu, select the Expand All option, as shown in Figure 8.

    Expand All option selected
    Figure 8: Expand All option selected

    This expands all Sections in the entire presentation, as shown in Figure 9.

    Result of selecting Expand All option
    Figure 9: Result of selecting Expand All option

You can use any of the above options to collapse/expand the Section(s) as required.

See Also:

Viewing Sections in PowerPoint 2013 for Windows
Viewing Sections in PowerPoint 2011 for Mac

 

PowerPoint Keyboard Shortcuts PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2013, 2011, 2010, 2007 and 2003

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences E-Book.

PowerPoint Keyboard Shortcuts and Sequences E-book

 



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