Reordering Sections in PowerPoint 2010
Learn how to reorder Sections in PowerPoint 2010.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2010
OS: Windows XP, Vista, 7 and 8
Sections in PowerPoint are not just meant for managing your slides easily, but they can also help you quickly reorder large sets of adjacent slides. For example, you can create a Section including all slides you want to reorder, and then move that Section along with all the slides that it contains to the required position. In this tutorial we'll show you how you can reorder Sections within PowerPoint 2010:
- Open your presentation, within which you have already
added Sections. Then, change to
Slide Sorter view, as shown in Figure 1
so that you can easily view your Sections.
Figure 1: Presentation opened within the Slide Sorter view
- Now, right-click on the name of the Section to be moved -- in Figure 2 you can see that we have chosen the Section
named 'First Rule' for reordering. Within the contextual menu that appears, you will find two reordering options:
Move Section Up and Move Section Down, as shown highlighted in red within
Figure 2: Options to move the selected Section
Note: Did you find that either the Move Section Up or Move Section Downoption was greyed out? If you have right-clicked the first Section in the presentation, you will find the Move Section Up option greyed out. If you have right-clicked the last Section in the presentation, you will find the Move Section Down option greyed out.
Let us now explore both options for moving a selected Section:
- Move Section Up: This option moves the selected Section along with its content slides one Section above the preceding
Section, as shown in Figure 3 (highlighted in red). Compare with Figure 1
(shown earlier on this page) to see the difference.
Figure 3: Result of selecting Move Section Up option
- Move Section Down: This option moves the selected Section along with its content slides one Section below the
following Section, as shown in Figure 4 (highlighted in red). Compare with
Figure 1 (shown earlier on this page) to see the difference.
Figure 4: Result of selecting Move Section Down option
- Move Section Up: This option moves the selected Section along with its content slides one Section above the preceding Section, as shown in Figure 3 (highlighted in red). Compare with Figure 1 (shown earlier on this page) to see the difference.
- Select any option to move Sections as required.
The options explained above will move the Section just one level up or down. In case if you want to move the selected Section to a position after or before a number of Sections, then you have to use the drag and drop method, as explained below:
- Within the Slide Sorter view, click on the Section to
be moved as shown highlighted in red within Figure 5, and start dragging - the cursor will
change to dragging mode, as shown highlighted in blue within Figure 5, below. Collapsing your
Sections before dragging will help -- scroll down to the end of this tutorial to take a look at the box called
Collapse and Reorder.
Figure 5: Section being dragged from its position
- Drag the Section (only the cursor will move while dragging) to the position where you want to move it. In Figure 6 you
can see that we have dragged the selected Section (cursor) below the last Section in the presentation (highlighted in
Figure 6: Section being dragged to its new position
- Let go the mouse button when the cursor is in the required position. This will move the selected Section to the new position, as shown
in Figure 7.
Figure 7: Section moved to the new position
- Save your presentation.
Collapse and ReorderA more intuitive way to reorder Sections, especially if your Sections have many, many slides, is to first Collapse your Sections as explained in our Viewing Sections in PowerPoint 2010 tutorial so that you right away only see the Section names without any slides, as shown in Figure 8, below. Then you can just drag the Section names to reorder as required!
Figure 8: Collapsed Sections are easier to reorder
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