The Ribbon that you see within the
interface was designed to solve a problem -- older versions
of PowerPoint that were populated with menus and toolbars ended with so many submenus and toolbars that many users did not know if a specific
feature even existed in PowerPoint. Even worse, the toolbars could occupy so much screen real estate that you would be left with a much
smaller area for your slide! Enter the Ribbon which did help resolve some of these problems -- but it came with a problem of its own: it
did not provide customization options when first introduced in
PowerPoint 2007. This was quickly rectified in
All buttons on the Ribbon are placed within separate Tabs -- each Tab has groups
with a few buttons each -- we explain this in our Ribbon and Tabs
tutorial. Customization of the Ribbon involves four typical areas:
- Adding and Renaming Ribbon Tabs -- we cover this topic on this page
- Reordering and Removing Ribbon Tabs
- Working with Custom Groups in Ribbon Tabs
- Adding Commands to Custom Groups
Follow these steps to learn more:
- Choose the File menu to bring up
Backstage view. Now, select Options as
shown in Figure 1.
Figure 1: Options within File menu
Alternatively, the easier way is to right-click anywhere on the Ribbon, and choose the
Customize the Ribbon option, as shown in Figure 2.
Figure 2: Customize the Ribbon option within the right-click contextual menu
- Either way, this opens the PowerPoint Options
dialog box, as shown in Figure 3. Make sure you choose the Customize Ribbon option within the sidebar as
shown highlighted in red within Figure 3. This shows the relevant options on the right side
of the PowerPoint Options dialog box (see Figure 3 again).
Figure 3: PowerPoint Options dialog box
- Since you want to create a new tab, click on the New Tab button (highlighted in blue
within Figure 3, above). This will add the New Tab (Custom) within the Main Tabs list,
as shown highlighted in red within Figure 4.
Figure 4: New custom tab added
Note that when the New Tab (Custom) is added, a default New Group (Custom) is also added. This is because
all your commands within a tab need to reside in a group.
- You should now rename your custom tab. Select the newly added New Tab (Custom), and click the Rename
button (highlighted in blue within Figure 4, above). This brings up the
Rename window, as shown in Figure 5 -- provide a name, and click the OK button.
Figure 5: Rename the new tab
- You can rename the New Group (Custom) option the same way you did for New Tab (Custom). The only
difference is that the Rename window lets you choose a symbol for your group, as shown in Figure 6. We
explain more about customizing groups in our
Working with Custom Groups in Ribbon Tabs
Figure 6: Custom group Rename window
- When done, click the OK button within the PowerPoint Options dialog box to get back to
PowerPoint interface. Figure 7,
below shows the new custom tab within the Ribbon with the default custom group
Figure 7: Custom tab with custom group within Ribbon
- Save your presentation often.
Add and Rename Ribbon Tabs in
PowerPoint 2016 for Windows
Add and Rename Ribbon Tabs in
PowerPoint 2013 for Windows
PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado?
Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.