Working With Slide Numbers in PowerPoint 2007
Author: Geetesh Bajaj
Product/Version: PowerPoint 2007
Date Created: August 27, 2010
Last Updated: August 27, 2010
Excerpt/Capsule: Learn more about working with Slide Numbers in PowerPoint 2007.
Most of the time, slide numbers are not visible on the slide although many users like to enable them. Follow these steps to do that:
- Select the Insert tab of the Ribbon. Within the Text group, click the Header & Footer button, as shown in Figure 1.
Figure 1: Header and Footer button in the Insert tab of the Ribbon
- This opens the Header and Footer dialog box that you can see in Figure 2. Make sure that the Slide number option is checked (highlighted in red). To apply slide number to all the slides choose Apply to All. You can also choose Apply if you want the slide number to be visible only on the current slide.
Figure 2: Header and Footer dialog box
- As you can see in Figure 2 above, you can also opt to not show the slide numbers in the title slide (highlighted in red) -- typically that's the first slide in a presentation.
- You can also enable slide numbers to show in a presentation by clicking the Slide Number button in the Insert tab from the Ribbon (refer to Figure 1 above).
Other than enabling slide numbers in the Normal view, you can also add them to slides based on a particular Slide Master so that you can control which slides show the slide number and which don't -- this works if you are using Multiple Masters and/or Slide Layouts.
Note: Multiple Masters are only available in PowerPoint 2002 (XP) and 2003 -- and later versions. Slide Layouts are only available in PowerPoint 2007 and later versions.
The process is similar -- follow these steps:
- Select the View tab of the Ribbon. Under the Presentation View group, click the Slide Master button (see Figure 3).
Figure 3: Access the Slide Master
- This opens the Slide Master view, as shown in Figure 4.
Figure 4: Slide Master view
- You'll find that the Slides pane on the left has one large thumbnail that represents the Slide Master. Smaller thumbnails below this larger thumbnail represent individual Slide Layouts. Select the Master or the Layout on the left pane for which you want to enable slide numbers.
- Select the Insert tab of the Ribbon, and click the Header & Footer button to bring up the familiar dialog box that you last saw in Figure 2 (refer earlier in this page). Select the option to enable slide numbers.
- Choose Apply to All if you want to show slide numbers in all Masters / Layouts of the presentation -- and only Apply if you want it to be visible on the current selection (Master or Layout).
- Make sure you are on the Slide Master tab of the Ribbon, and click the Close Master View button to go back to the Normal view.
Did you try everything, and still cannot see slide numbers -- follow this troubleshooting sequence:
- Look for slide objects overlapping the slide numbers in both the Normal and Slide Master views.
- If that doesn't work, click the Slide Master button under View tab on the Ribbon (refer to Figure 3).
- In Slide Master view, select the Slide Master on the left pane (the larger thumbnail on the top of other smaller thumbnails). Then access the Slide Master tab of the Ribbon and click the Master Layout button (see Figure 5).
Figure 5: Master Layout button
- This brings up a dialog box of the same name that you can see in Figure 6.
Figure 6: Master Layout
- Make sure that the Slide number option is not unchecked -- if it is, then check it, and click OK. If you have Multiple Masters (more than one large thumbnail on the left pane), you'll want to check the Master Layout for all the masters.
- Go back to Normal view by clicking the Close Master View button in the Slide Master tab of the Ribbon.
Note: If you find another problem or solution, do enter your comments at the bottom of this page!
Do you want to start the numbering on your slides from zero rather than one? Or do you want to start it from 6 or 101? You can do it -- just follow these steps:
- Choose the Design tab from the Ribbon, and click the Page Setup button (see Figure 7).
Figure 7: Page Setup
- This brings up Page setup dialog box that you can see in Figure 8.
Figure 8: Page Setup
- Change the number in the Number slides from option at the bottom left of the dialog box (highlighted in red), as required.
- Click OK to get back to your slides.
When you put in the auto number thing so that you can see what slide number you are on, can you start that at any number? Why does it have to be zero or one -- can it be 31?
Yes, it can -- since I already detail how this can be done on my blog, let me lead you there -- see Start Slide Number from 31
Typically you can start your slide numbering with any number -- so yes, your first slide can be numbered fourth. But what if you want the opposite -- maybe you want your fourth slide to be numbered first!
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