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Customizing Toolbars

Author: Geetesh Bajaj

Product/Version: PowerPoint 97, 2000, 2002, and 2003

Date Created: July 25th 2006
Last Updated: February 25th 2009


PowerPoint's toolbars make it easy to finish tasks with one click rather than using the more intensive option of using the menus. Although, there are so many toolbars in PowerPoint, making them all visible all the time can make the interface look cluttered.

To make the interface more streamlined, PowerPoint allows you to edit the default toolbars, and even create one of your own. This is a great option -- imagine creating a toolbar with all the options you like to use -- this tutorial shows you how you can do that!

Follow these steps to customize/create your own toolbar:

  1. In PowerPoint, choose View | Toolbars | Customize, as shown in Figure 1

    Customize the toolbars

    Figure 1: Customize the toolbars

  2. This opens the Customize dialog box that you can see in Figure 2.

    Customize dialog box
    Figure 2: The Customize dialog box

    The Customize dialog box has three tabs, as explained below:

    1. The Toolbars tab has the list of all the toolbar present in PowerPoint, use the check boxes (see Figure 2 above) to hide and unhide the toolbars.

    2. The Commands tab (see Figure 4 on this page) is where you can select the individual command categories and options that you want to add to your new or existing toolbar.

    3. The Options tab provides settings for PowerPoint's toolbars.

  3. To create your own new toolbar, make sure that the Toolbars tab is visible. Then choose New (see Figure 2 above) to create a toolbar. When clicked, this opens the New Toolbar dialog box (see Figure 3). Provide a name to the new toolbar and click OK.

    New Toolbar
    Figure 3: Your new toolbar

  4. This will create a new empty toolbar that contains no icons. To add a command, select the Commands tab and then choose the commands you want from any of the Categories and drag it to the new toolbar as shown in Figure 4.

    Drag command to Toolbar
    Figure 4: Drag command to Toolbar

    Note: You can also add commands (icons) from the existing toolbars by dragging them to your new toolbar while the Customize dialog box is open. Remember, this will move the command altogether from your existing toolbar -- if you just want to copy, Ctrl-drag the icon and drop it on the new toolbar.


PowerPoint Keyboard Shortcuts PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2013, 2011, 2010, 2007 and 2003

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences E-Book.

PowerPoint Keyboard Shortcuts and Sequences E-book


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