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Add and/or Remove Toolbars in PowerPoint 2011 for Mac

Learn how to add and/or remove Toolbars in PowerPoint 2011 for Mac.


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Product/Version: Microsoft PowerPoint 2011

OS: Mac OS X






PowerPoint 2011 on the Mac continues to still use Toolbars although the Windows versions of PowerPoint got rid of them a few years ago, that's great since as a PowerPoint 2011 user, you have more options to perform the same tasks. Additionally, you can customize your Toolbars in PowerPoint 2011, this will save you time since your favorite commands will be more easily accessible, thereby increasing your efficiency and productivity. Also, your new customized Toolbars are not fixed at one position. Instead, they float, they can be dragged to any screen position. You can change their length and width by clicking and dragging the lower-right corner of the Toolbar.

Add a New Toolbar

Follow these steps to add a new Toolbar in PowerPoint 2011:

  1. Launch PowerPoint and select the View | Toolbars | Customize Toolbars and Menus option, as shown in Figure 1.

    Select the Customize Toolbars and Menus option
    Figure 1: Select the Customize Toolbars and Menus option

    Alternatively, you can right-click on the Standard Toolbar or the Formatting Toolbar and select the Customize Toolbars and Menus option from the resultant contextual menu, as shown in Figure 2.

    Select the Customise Toolbars and Menus option
    Figure 2: Select the Customize Toolbars and Menus option
  2. Either option brings up the Customize Toolbars and Menus dialog box, make sure that the Toolbars and Menus tab is active in this dialog box, as shown in Figure 3. Then click the New button (highlighted in red within Figure 3).

    Customize Toolbars and Menus dialog box
    Figure 3: Customize Toolbars and Menus dialog box
  3. This opens the Add a Toolbar dialog box as shown in Figure 4. Here, type a name for your new Toolbar in Figure 4 you can see that the new name we typed is "My New Toolbar".

    Add a Toolbar dialog box
    Figure 4: Add a Toolbar dialog box
  4. After typing the name, click the OK button. This will take you back to the Customize Toolbars and Menus dialog box where you can now see the new Toolbar's name in the list of existing Toolbars (highlighted in red within Figure 5). Also, you can now see the new custom Toolbar (highlighted in blue within Figure 5) added to your PowerPoint 2011 interface, although this has been placed above the active dialog box, you can drag this custom Toolbar anywhere you please.

    New Toolbar added
    Figure 5: New Toolbar added
    Note: At this point of time, the new Toolbar has not been populated with any commands, we show you how you can do so in our Add and/or Remove Toolbar Commands in PowerPoint 2011 for Mac tutorial.
  5. Do remember that even though you can place the Toolbar anywhere on the screen, it is not dockable. In Figure 6 you can see that we have placed the new custom Toolbar almost over the Status Bar.

    New Toolbar repositioned
    Figure 6: New Toolbar repositioned
  6. Click the OK button to close the Customize Toolbars and Menus dialog box. Even after closing the dialog box, you can change the position of the new custom Toolbar just by dragging and dropping it in the required position.

Remove an Existing Toolbar

To remove a Toolbar, follow these steps:

  1. Access the Customize Toolbars and Menus dialog box as explained in Step 1 in the preceding section of this page.
  2. Within the Customize Toolbars and Menus dialog box, select the Toolbar that you want to remove as shown highlighted in red within Figure 7, and click the Delete button (highlighted in blue within Figure 7).

    Delete button within Customize Toolbars and Menus dialog box
    Figure 7: Delete button within Customize Toolbars and Menus dialog box
  3. This will open a window asking for confirmation to delete the Toolbar, as shown in Figure 8. If you are sure you want to delete this Toolbar, click OK button in this window.

    Are you sure you want to delete the selected Toolbar?
    Figure 8: Are you sure you want to delete the selected Toolbar?
    Note: Do remember that deleting a custom Toolbar will also mean that you lose all the commands placed on the Toolbar, so exercise this Delete option with caution.
  4. This will remove the Toolbar from the Customize Toolbars and Menus dialog box as well as from the PowerPoint 2011 interface as shown in Figure 9.

    Toolbar removed
    Figure 9: Toolbar removed
  5. Click OK button to get back to your slide.
  6. Note: If you don't want to remove your custom Toolbar, but just want tohide it, then select the custom Toolbar, and click the Close button that you can see in Figure 10. This will just hide the Toolbar.

    Close button within the custom Toolbar
    Figure 10: Close button within the custom Toolbar

    If you want to make the custom Toolbar visible again, access the Customize Toolbars and Menus dialog box and select the Show check-box in front of the Toolbar, as shown highlighted in red within Figure 7, earlier on this page.

Pictures in Presentations

Is a picture is worth a thousand words? You probably have heard this adage so often that we decided not to repeat this phrase throughout this book! Now here’s some more info: the human brain uses a larger part of its area to store visual information rather than textual content. And that’s possibly because a picture describes so much more than text.

Go and get a copy of our Pictures in Presentations ebook.


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