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Text Pane For SmartArt Graphics In PowerPoint 2007

Author: Geetesh Bajaj

Product/Version: PowerPoint 2007

Date Created: September 26th 2009
Last Updated: December 22nd 2010

Excerpt/Capsule: This tutorial shows Text pane for SmartArt graphics in PowerPoint 2007.

Although SmartArt contains text, it is not too easy to edit, add, or delete text contained within a shape inside a SmartArt graphic. Thankfully, the Text Pane available to edit text in a SmartArt graphic makes it a whole lot more intuitive!

Related Link: Refer to the Convert Bulleted Text to SmartArt tutorial if you already have bulleted text that you want to convert to a SmartArt graphic.

This page explores options for working with the Text Pane for SmartArt graphics in PowerPoint 2007:

Showing and Hiding the Text Pane

The Text Pane is usually visible when a SmartArt graphic is selected on the slide. As you can see in Figure 1, the Text Pane appears on the left side of the SmartArt graphic.

Text Pane
Figure 1: Text Pane

Sometimes you won't see the Text Pane even if you select the SmartArt graphic. In this case you'll see the bi-directional arrow button, as you can see in Figure 2. Yes, you can click this bi-directional arrow button to make the Text Pane visible as previously shown in Figure 1.

Show the Hidden Text Pane
Figure 2: Show the Hidden Text Pane

Tip: At any point of time, you can close the Text Pane by clicking the x button on the top right corner of the Text Pane.

Working within the Text Pane

Look at Figure 3 -- you'll find that the bottom part of the Text Pane displays information about the SmartArt graphic variant you are working with -- in a later tutorial I will show you how you can change from one SmartArt graphic variant to another.

Add Text
Figure 3: Add Text

To create a new line of bulleted text in the Text Pane, just press the Enter/Return on you keyboard. Type text for the new bullet, and you'll see that your SmartArt graphic has a new shape representing the new bullet (see Figure 3).

You can also format the text in the Text Pane by first selecting the individual text within the Text Pane. Then, carefully right-click to view the contextual menu and mini toolbar, shown in Figure 4. Note that the mini toolbar allows you to to change the font, font size, color, etc. within the Text Pane (and also within the Smart Art graphic).

Context Menu Options
Figure 4: Context Menu Options

The contextual menu allows you to change the hierarchy of the selected text to previous or next bullet levels. You do that by clicking either the Promote or Demote options in the contextual menu (refer again to Figure 4) -- do note that the Promote or Demote options may be grayed out in some instances -- their availability in the contextual menu depends on what type of SmartArt graphic variant you are working with.

As we explained, in some instances you might find that the Promote and/or Demote options are grayed out -- they show up depending upon the SmartArt graphic variant being used. For example you cannot add a new bullet level, or even a demoted level to the Basic Matrix SmartArt graphic variant once you hit the limit of 4 first level bullets (see Figure 5).

Basic Matrix SmartArt graphic
Figure 5: Basic Matrix SmartArt graphic

Some SmartArt graphic variants though let you add more bullets / shapes and are not as constrained as the Basic Matrix variant -- the Diverging Radial for instance lets you add many more bullets / shapes to an existing SmartArt graphic (see Figures 6).

Add more bullets / shapes to the Diverging Radial SmartArt graphic               Add more bullets / shapes to the Diverging Radial SmartArt graphic
Figures 6:
Add more bullets / shapes to the Diverging Radial SmartArt graphic

Related Link: My book Cutting Edge PowerPoint 2007 For Dummies covers many aspects of PowerPoint 2007. A free chapter excerpt PowerPointing with the Best of Them is available on this site.

See Also:

Text Pane For SmartArt Graphics in PowerPoint 2013 for Windows
Text Pane For SmartArt Graphics in PowerPoint 2011 for Mac
Text Pane For SmartArt Graphics In PowerPoint 2010 for Windows


PowerPoint Keyboard Shortcuts PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2013, 2011, 2010, 2007 and 2003

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences E-Book.

PowerPoint Keyboard Shortcuts and Sequences E-book


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