Charts in PowerPoint, Using the Invert if Negative Option in PowerPoint 2007 and 2010
Author: Geetesh Bajaj
Product/Version: PowerPoint 2007 and 2010
Date Created: April 7th 2010
Last Updated: April 7th 2010
Excerpt/Capsule: Learn how you highlight negative values in a chart by using the "Invert if Negative" option of a data series in a chart within PowerPoint 2007 and 2010.
If your chart has negative value PowerPoint by default uses the same fill color for negative values in any chart (see Figure 1) -- you can anyhow override that with a convenient Invert if Negative option that we explored towards the end of the Changing Fills and Outlines of Charts tutorial.
Figure 1: Chart with negative figures
Note: The Invert if Negative option is only enabled for column, bar, cylinder, cone and pyramid chart types. The pie and area chart types do not have this option as they don't plot negative figures.
To use the Invert if Negative option you must have a chart that has negative values, as shown in Figure 1 above.
- Select the data series by clicking on it (see Figure 2). Alternatively you can select the data series from the chart elements dropdown list.
Figure 2: Selected chart element (data series)
- Activate the Chart Tools Layout tab of the Ribbon. Towards the extreme left of the Ribbon tab, make sure that you have the correct data series selected -- then click the Format Selection button (see Figure 3).
Figure 3: Format Selection button
- This summons the Format Data Series dialog box, as shown in Figure 4.
Figure 4: Format Data Series
- Within the Format Data Series dialog box, select the Fill tab on the left pane and on the right pane under Fill options choose Invert if Negative (highlighted in red), as shown in Figure 5 and click Close to get back to the chart. Figure 6 shows you the same Format Data Series dialog box with Invert if negative option selected in PowerPoint 2010.
Figure 5: Invert if Negative
Figure 6: Invert if Negative in PowerPoint 2010
- This will change the color of the negative figure column to white, as you can see in Figure 7.
Figure 7: Negative figure column
- Save your presentation.
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