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Insert an Organization Chart in PowerPoint 2011 for Mac

Author: Geetesh Bajaj

Product/Version: PowerPoint 2011
OS: Mac OS X

Date Created: October 31st 2011
Last Updated: October 31st 2011


Excerpt/Capsule: Learn how to insert an organization chart in PowerPoint 2011 for Mac.






Organization charts in PowerPoint 2011 are just one of the many variants of SmartArt graphics you can insert in your slide. An organization chart graphically represents the management or hierarchical structure of an organization. This is great if you want to illustrate the reporting relationships in your company or organization. Make sure you choose any of the Organization Chart variants that the SmartArt option offers:

  1. Create a new presentation by launching PowerPoint, you will see the Presentation Gallery -- click Cancel in this gallery to open a blank presentation with a new slide. Or open an existing presentation in PowerPoint 2011.

  2. Next, you insert a new slide -- by default your new slide may use the Title and Content slide layout. However, if you created a new presentation altogether, it might contain a new slide with the default Title Slide layout which you need to change to any other layout that includes a content placeholder. A content placeholder, explained later in this tutorial is part of the layouts highlighted in red in Figure 1 (shown later in this tutorial).

  3. Click the Layout button in the Home tab of the Ribbon to bring up the Layout gallery as shown in Figure 1. Select any of the layouts that include a content placeholder (the small palette like collection of multicolored buttons visible on some of the slide layouts (see Figure 1 again).

    Slide layout with a content placeholder selected
    Figure 1: Slide layout with a content placeholder selected

    Note: A content placeholder allows you to add bulleted text or any of the six other content types, indicated by the 6 buttons you see highlighted in red in Figure 2.


  4. Now that your slide layout has a content placeholder, click the Insert SmartArt Graphic button among the six buttons in the content placeholder that you can see highlighted in blue in Figure 2.

    Insert SmartArt Graphic button within a content placeholder
    Figure 2: Insert SmartArt Graphic button within a content placeholder

    Alternatively, if you want to insert an Organization Chart in an existing slide that has no content placeholder, you can follow any of the following two methods:

    1. Select the Insert | SmartArt Graphic menu option, or

    2. Click the SmartArt tab of the Ribbon (highlighted in red in Figure 3).

      SmartArt tab of the Ribbon
      Figure 3: SmartArt tab of the Ribbon

  5. Any of the methods explained above will bring up the options within the SmartArt tab of the Ribbon - in this tab, locate the Insert SmartArt Graphic group which includes several buttons that represent various types of SmartArt graphics as you can see in Figure 4.

    SmartArt Graphic types within the Insert SmartArt Graphic group
    Figure 4: SmartArt Graphic types within the Insert SmartArt Graphic group

  6. Now, click the Hierarchy button (highlighted in red in Figure 4) to open the Hierarchy SmartArt drop-down gallery as shown in Figure 5. This gallery provides you with some Organization chart variants. Hover the cursor over any of the previews and you will see a tool-tip displaying the name of that SmartArt type as you can see in Figure 5. Select any Organization chart of your choice and click on it.

    Organization Chart selected
    Figure 5: Organization Chart selected

  7. This will place the selected Organization Chart on your slide, as shown in Figure 6.

    Selected Organization Chart placed on the slide
    Figure 6: Selected Organization Chart placed on the slide

  8. Once the Organization Chart is placed on the slide, click on the Text Pane icon (highlighted in red in Figure 6 above) to open the text pane (see Figure 7).

    SmartArt graphic text pane
    Figure 7: SmartArt graphic text pane

  9. Any text content added or edited within the text pane shows up within the Organization Chart as well.

  10. Save your presentation.

    Note: Want to add more shapes to your organization chart? A subsequent tutorial will provide you with more information.

See Also:

Insert an Organization Chart in PowerPoint 2013 for Windows
Insert an Organization Chart in PowerPoint 2010 for Windows

 

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