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Adding New Shapes to Existing Organization Charts in PowerPoint 2010

Author: Geetesh Bajaj

Product/Version: PowerPoint 2010

Date Created: June 22nd 2011
Last Updated: June 22nd 2011


Excerpt/Capsule: Learn how to add more shapes to an existing Organization Chart in PowerPoint 2010.






After inserting an Organization Chart (org chart) in PowerPoint 2011, you might need to add more shapes to your org chart. The default org chart that PowerPoint places has a few shapes but you might want to add more shapes -- as well as more hierarchy levels for the new shapes you want to add. Fortunately, you can make these additions and edits with just a click or two. Follow these steps to start adding more shape(s) to your org chart in PowerPoint 2010:

  1. Select your existing Organization Chart, as you can see in Figure 1.

    Organization Chart
    Figure 1: Organization Chart

  2. When the Organization Chart is selected, you'll find two contextual tabs activated on the Ribbon: the SmartArt Tools Design and the SmartArt Tools Format tabs (highlighted in red in Figure 2).

    SmartArt Tools Design and Format tabs on the Ribbon
    Figure 2: SmartArt Tools Design and Format tabs on the Ribbon

  3. Just select any individual shape within the SmartArt graphic and activate the SmartArt Tools Design tab on the Ribbon (refer to Figure 2 above).

    Note: The SmartArt Tool Design tab is a contextual tab. These tabs are special tabs in the Ribbon that are not visible all the time -- they only make an appearance when you are working with a particular slide object which can be edited using special options.


  4. Within this tab, click the Add Shape button located within Create Graphic group to view the drop-down gallery that you can see in Figure 3.

    Add Shape button within Create Graphic
    Figure 3: Add Shape button within Create Graphic

    Alternatively, you can right-click the selected shape to get the resultant context menu (see Figure 4), and choose the Add Shape option. Note that the options here are exactly the same as shown within the Add Shape gallery (refer to Figure 3 above).

    Add Shape
    Figure 4: Add Shape

    These options are explained below:

    • Add Shape After: To insert a shape at the same level as the selected shape (to create an adjacent shape), click the Add Shape After option (see Figure 5). This works best when you want to add another person at the same organizational level as the shape you selected -- the new shape is placed to the right of the original shape.

      Shape added after the selected Shape
      Figure 5: Shape added after the selected Shape

    • Add Shape Before: To insert a shape at the same level as the selected shape (again creates another shape adjacent to the selected shape), click the Add Shape Before option (see Figure 6). This works best when you want to add another person at the same organizational level as the shape you selected -- the new shape is placed to the left of the original shape.

      Shape added before the selected Shape
      Figure 6: Shape added before the selected Shape

    • Add Shape Above: To insert a shape one level above the selected shape, click the Add Shape Above option (see Figure 4). This option adds a new shape in the hierarchy level above the selected shape (see Figure 7). If a shape already existed in the hierarchy level above the selected shape, this option adds a new hierarchy level with one shape between the original two shapes.

      Shape added above the selected Shape
      Figure 7: Shape added above the selected Shape

    • Add Shape Below: To insert a shape one level below the selected shape, click the Add Shape Below option (see Figure 8). This option adds a new shape in the hierarchy level below the selected shape. If a shape already existed in the hierarchy level below the selected shape, this option adds a new independent, hierarchy level (see Figure 8).

      Shape added below the selected Shape
      Figure 8: Shape added below the selected Shape

    • Add Shape Assistant: To place an assistant shape below the selected shape, select the Add Shape Assistant option. This places a shape which is placed at an intermediate level, but lower than the selected shape (see Figure 9). Do remember that the Assistant option has no real hierarchy level since these posts (such as a secretary) are often linked to the shape (such as the boss), for whom they are the assistant. So a secretary to the Vice President of a company remains his or her secretary when the Vice President is promoted to become the President.


      Figure 9: Shape added as Assistant of the selected Shape

  5. Save your presentation.

Tip: To delete a shape within an org chart, just select the shape you want to remove and press the Delete key on your keyboard.


See Also:

Adding New Shapes to Existing Organization Charts in PowerPoint 2013 for Windows
Adding New Shapes to Existing Organization Charts in PowerPoint 2011 for Mac

 

PowerPoint Keyboard Shortcuts PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2013, 2011, 2010, 2007 and 2003

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences E-Book.

PowerPoint Keyboard Shortcuts and Sequences E-book

 



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