Vary Colors by Point Option for Charts in PowerPoint 2013 for Windows
Learn how to show different categories in different colors within a chart that includes a single Data Series and multiple Categories in PowerPoint 2013.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8
When a Column chart in PowerPoint contains only one Data Series and several Categories, then, by default the individual chart columns may use the same fill color. If your chart uses the same colored series in all of the categories, it can make your chart look dull (see Figure 2 later on this page) -- it also does not provide a proper way for your audience to compare elements within the individual series.
PowerPoint 2013 continues to let you resolve this problem using two ways like how older versions did. The first way is to select each column individually and change its fill color, which is time consuming. The second option is using the Vary colors by point option -- this option fills individual columns with different colors in just a single step. Another benefit of using this option is that since these changed colors are Theme based, if you apply a new Theme to the presentation, these colors change automatically to match the new Theme colors. Also, if you add an extra element within the same category, the new column automatically chooses a new color from the Theme without you having to do anything.
Before you proceed further, there are certain points you should be aware of -- the Vary colors by point option is:
- Not enabled by default for Column, Bar, and Line charts -- it needs to be enabled.
- This is enabled by default for Pie and Donut charts -- and can be turned off.
- Does not work for other chart types such as Area, XY Scatter, Stock, etc.
When you insert a new chart it may look like the one you see in Figure 1. As you can see, this is a Column chart in which there is a set of 3 Series in each of the 4 Categories. The color of these 3 Series (Grapes, Apples, and Bananas) represent the 1st, 2nd, and 3rd Accent colors in the active Theme respectively, from left to right. You cannot really vary colors of all columns representing "Grapes" Series in this case since that will end up confusing your audience!
Figure 1: A Column Chart in PowerPoint
However, the Vary colors by point option works for a Column chart with just a single series, and two or more categories, as shown in Figure 2.
Figure 2: Chart with one Series and four Categories
Follow these steps to learn how to change the color of Data Series in a chart with just a single Series and multiple Categories:
- Select the Data Series by clicking once on any of the columns, or within the
chart elements drop-down list -- right-click to
bring up the contextual menu as shown in Figure 3. Within this contextual menu, select the Format Data Series
option (refer to Figure 3) again.
Figure 3: Format Data Series option
- This will bring up the Format Data Series
Task Pane as shown in Figure 4. Within this Task Pane, make sure that Fill & Line button is selected (highlighted in
red within Figure 4). Make sure that the Vary colors by point check-box is
selected, as shown highlighted in blue within Figure 3. Remember that this option will be
available only when there is just a single series in your chart.
Figure 4: Vary colors by point check-box selected
- This will change the color of individual category elements to match the accent colors of the active Theme of your
presentation, as shown in Figure 5 (compare with the chart in Figure 2, shown earlier on this page).
Also, compare the Legend in both Figures 2
and 5 -- you will see that Legend has also been updated to match the varied fills (highlighted in
red within Figure 5).
Figure 5: Chart Series colors changed
Note: So, how did PowerPoint decide which colors should be used as fills for the individual series' elements? If you look at Figure 1 shown earlier on this page, you will notice that the multiple fill colors used are the same as those shown in Figure 5. As you can see, the colors of second and third series in Figure 1 have been applied to the second and third categories in Figure 5. These color values are sourced from the active Theme -- apply a new Theme to your presentation and these colors will change!
- Save your presentation.
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