Change Order of Chart Data Series in PowerPoint 2011 for Mac
Learn how to change the order in which chart data series display in PowerPoint 2011 for Mac.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2011
OS: Mac OS X
OK, so you want to change the order of your data series? Let's say your data series are Grapes, Apples, and Bananas -- and these show up in exactly the same order (see Figure 1).
Figure 1: Data Series selected within the Chart
Now, what if you want to change this order to Grapes, Bananas, and Apples? Yes, you could make these changes in the Excel sheet that contains the data for your PowerPoint chart -- but there must be an easier way? Indeed, there is -- read further to learn.
To start with, you need a chart inserted and selected -- then follow these steps:
- Click on any Data Series to
select it -- in
Figure 1, above you can see that the entire 'Grapes' series has been selected.
- With the Data Series selected, select either the Chart Layout or the Format tab
of the Ribbon. Both of these tabs contain the
Current Selection group that you can see in Figure 2 towards the extreme left. Within
this group, the Chart Elements selection box (highlighted in red within
Figure 2) shows the name of the selected
chart element -- make sure the
Series is still selected. Then, click the Format Selection button (highlighted in
blue within Figure 2).
Figure 2: Format Selection button
Alternatively, right-click the selected Series and from the contextual menu, select the Format Data Series option.
- Either of the above options will summon the Format Data Series dialog box -- select the
Order option within the sidebar as shown highlighted in red within
Figure 3. Within the dialog box, you can see all Data Series listed (highlighted in
blue within Figure 3) in the same order as they appear in the selected chart. Also, notice that
in Figure 3, the Move Up button is greyed out -- this is because the Data Series
we have selected is in the first position, so it can't be moved up further.
Figure 3: List of Data Series within Format Data Series dialog box
- Within the Data Series list, click on the Series that you want to change the order of. In Figure 4
you can see that we have selected the second Data Series named 'Apples'. You can also see that the Move Up
button is now active, since the selected Data Series 'Apples' is in the middle position and it can be moved
up and down.
Figure 4: Select the required Data Series
- If you want to move the selected Data Series towards front, then click the Move Up button -- if
you want to move it towards end, click the Move Down button. As and when you click these buttons, you
can see the changes happening in the selected chart simultaneously. In Figure 5 you can see that we have
moved the 'Apples' Series to the end.
Figure 5: Selected Data Series moved downwards
- Once you have reordered the Series as required, click the OK button within the Format Data
Series dialog box. In Figure 6 you can see that the 'Apples' Series has been moved to the end
(compare to Figure 1)
Figure 6: Data Series reordered
- Save your presentation often.
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