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Books
| Book Excerpts
Advanced PowerPoint 2007
Page 1 of 2
by Wayne Kao and Jeff Huang - published on this site on April 11th 2008
This exclusive book extract from Advanced PowerPoint
2007 is
presented here with permission from Pearson
Education.
The book, authored by Wayne Kao and Jeff Huang will help an intermediate PowerPoint user improve their skills to an advanced level. The book goes into deep technical detail about the Office 2007 theme engine and how color schemes, effect schemes, and font schemes work; as well as the new PowerPoint XML file format, showing you how to edit PowerPoint files without using PowerPoint at all.
I wish to thank Lisa Jacobson-Brown for
facilitating the permission to extract. |
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Reusing a Slide from Another Presentation
Reusing Slides with Slide Library
Continued on Page 2...
Reusing a Slide from Another Presentation
In today’s world, we are all about
recycling and reusing. In PowerPoint, you can do the
same thing.Why re-create the same material, or even
similar material, over and over again when you can
simply reuse it from another source, such as an existing
presentation that you or someone else has created?
Say that you remember having this
great slide in another presentation that you want to reuse today.
You might open that other presentation, find the slide, copy it,
switch back to today’s presentation,
and then paste.
In PowerPoint 2007, there’s an easier way. On the Home tab,
in the New Slide group, click Reuse Slides
at the bottom.Then click the Open a PowerPoint File link on the
workpane.
After you select a file, it shows you thumbnails
from the selected presentation, and you can quickly
grab just the slides you want.
Note: After you
see the list of thumbnails, you can quickly insert all
of them by right-clicking one of them and choosing Insert
All Slides.
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If you work for a rich corporation that’s
deployed Microsoft Office SharePoint Server 2007, you can
alternatively choose the Open a Slide Library link.This lets
you grab slides from a Slide Library where
others from your company might have saved slides that you can
grab and reuse.
Back
Reusing Slides with Slide Library
Slide Library is a brand new feature added to PowerPoint 2007
that integrates with Office Microsoft Office SharePoint Server
(also known as MOSS).
Note: Slide
Library only works with Office Enterprise or Office Ultimate,
so if you don’t have those versions and don’t
see Slide Library as an option, you know why. |
It’s an excellent way to reuse slides from various presentations
and will help you collaborate with others without having to email
around entire presentation files.
A slide library is exactly what
it sounds like, a collection of individual slides that sit on a
SharePoint server and can be added to by anybody with access to
your site. After the library is populated with slides, creating
a presentation using existing slides is extremely easy, as you
can mix and match slides that other people have created without
doing all the work. Say goodbye to the old-fashioned days when
you were emailing presentations around, finding your way to the
right slide you wanted, selecting all the content, pasting it,
and realizing that something was lost in the copy and paste or
that you need to do this for dozens of slides and begin to feel
overwhelmed.
Setting Up The Slide Library
First things first:You
must have Microsoft Office SharePoint Server 2007 installed to
use with Microsoft Office PowerPoint 2007 Ultimate or Enterprise.
Note: After you
have a MOSS site set up, make sure that you have given
permission to enable Slide Library. This might have to
happen on a per user scenario. Also,we don’t go
into how to set up a MOSS site in this book, but the
resources should be available online, or you can ask
your favorite IT professional.
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After this is all set up and you are able to create your own site
content, click on Site Actions and select Create as shown in Figure
9.5.
SharePoint: SharePoint
is Microsoft’s server companion product to Office.
The basic Windows SharePoint Services is free if you’re
running Windows Server 2003, but the deluxe variant,
Office SharePoint Server, is a separate product you pay
for. Usually, you will only find these deployed at corporations,
so if you don’t know what SharePoint is or don’t
use Office in a corporate environment, you’re probably
out of luck. Unfortunately, Slide Library is only available
with Office SharePoint Server, the more expensive product.
Read more about SharePoint at www.microsoft.com/sharepoint/.
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Figure 9.5:
From the main SharePoint site, click on Site Actions and then Create
in order to get to the option of inserting a Slide Library.
Now you will find yourself with a lot of options for content that
you can create, and one of them happens to be a slide library,
as shown in Figure 9.6
Figure 9.6: Under the Libraries section, select Slide Library.This
must be enabled by an administrator.
You will be asked for a name and description of the slide library
in addition to whether you want a shortcut made for it and whether
you want to create versions of the library.
Now you should have
something that looks like a blank slide library waiting for you
to fill it with excellent slides.
Back
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