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YouTube Video Wizard

Learn about YouTube Video Wizard, a free add-in for PowerPoint 2010 which enables you to insert any YouTube video within PowerPoint.


Reviewed:

Date Created: June 22nd 2012
Last Updated: June 22nd 2012






Introduction
Using YouTube Video Wizard
Pricing and Support
Conclusion


Introduction

YouTube Video Wizard is a PowerPoint add-in that enables you to insert YouTube videos into a PowerPoint slide using just the YouTube video URL that appears in the browser address bar. This is much easier than following the official Microsoft process of inserting online videos -- and Microsoft's suggested option only works in PowerPoint 2010 or later. YouTube Video Wizard, on the other hand works in almost all Windows versions of PowerPoint.

YouTube Video Wizard is from Shyam Pillai, a Microsoft PowerPoint MVP who creates several PowerPoint add-ins. In the past, we have reviewed his Animation Carbon, Image Importer Wizard 2.x, etc. products. You can download YouTube Video Wizard and find more information about Shyam's other products from his Office Tips site.

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Using YouTube Video Wizard

Download the installer from the link given above. Run the setup routine and follow the installation instructions for PowerPoint 2010 given on YouTube Video Wizard add-in page. Once installed, you will see a new YouTube group within the Insert tab of the Ribbon within PowerPoint 2010, as shown highlighted in red within Figure 1.

YouTube group within Insert tab of the Ribbon
Figure 1: YouTube group within Insert tab of the Ribbon

If you are using PowerPoint 2003 or a previous version of PowerPoint, you can use an alternative link on Shyam's site to get a version suitable for you.

Follow these steps to use YouTube Video Wizard in PowerPoint 2007, 2010, or later:

  1. Open your presentation and navigate to the slide where you want to insert the online video clip. Alternatively, if you want to follow this review step-by-step, launch PowerPoint. Most of the time, PowerPoint will open with a new slide in a presentation -- you can change the slide layout to Blank by selecting Home tab | Layout | Blank.

  2. Now, access the Insert tab of the Ribbon, and within the YouTube group (highlighted in red within Figure 1, above), click the YouTube Video button as shown in Figure 2.

    YouTube Video button within YouTube group
    Figure 2: YouTube Video button within YouTube group

  3. This brings up the Insert YouTube Video Wizard dialog box (see Figure 3), informing you that this is a wizard based add-in. Click the Next button, highlighted in red within Figure 3 to continue.

    Insert YouTube Video Wizard dialog box
    Figure 3: Insert YouTube Video Wizard dialog box

  4. This brings up the next window of the Insert YouTube Video Wizard dialog box, as shown in Figure 4. Within this window you need to enter or paste the YouTube URL of the video that you want to insert.

    Paste YouTube video URL into YouTube Wizard for PowerPoint
    Figure 4: Paste YouTube video URL into YouTube Wizard for PowerPoint

  5. To get a YouTube video link, browse to YouTube and locate the video you wish to add into your PowerPoint presentation, and then copy the browser URL (the address link), as shown highlighted within Figure 5.

    Copy the URL of required YouTube video
    Figure 5: Copy the URL of required YouTube video

  6. Now, paste the copied video URL into the box provided within the Insert YouTube Video Wizard dialog box, as you can see highlighted in red within Figure 6. Once pasted, click the Next button (highlighted in blue within Figure 6).

    YouTube video URL pasted within the Insert YouTube Video Wizard dialog box
    Figure 6: YouTube video URL pasted within the Insert YouTube Video Wizard dialog box

  7. This brings up the next window of the Insert YouTube Video Wizard dialog box.

    Options for YouTube video to Play within PowerPoint
    Figure 7: Options for YouTube video to Play within PowerPoint

    Here you can select the options for how you want the YouTube video to play within PowerPoint, as shown in Figure 7 -- these options are explained below:

    1. Play: This check-box is selected by default. To play, you need to keep this check-box selected.
    2. Loop: Select this check-box to loop your video (typically this should loop the video, but the option did not work for us).
    3. While playing the movie: This drop-down list has four options for how the video plays in your presentation. The Show all option is selected by default. Other options let you remove borders, fit the movie to the slide, and retain the original dimensions of the YouTube movie.

    Make your selections, and click the Next button.

  8. Thereafter, the next window appears with options to set the size of the YouTube video on your PowerPoint slide, as shown in Figure 8. You can set the video size -- by default, the YouTube video size is set to 50% of the PowerPoint slide. You can set any size based on your requirement. Remember, choosing a larger size will show some distortion in the video. Also, choose where to place the YouTube video on your slide from the Set shape position at drop-down list -- the Center of slide option is the default. Make your selections, and click the Next button to continue.

    Options to set YouTube Video size and position on PowerPoint slide
    Figure 8: Options to set YouTube Video size and position on PowerPoint slide

  9. This brings us to the last and final window of the Insert YouTube Video Wizard dialog box, as shown in Figure 9. Here, you just click the Finish button.

    Finish button within the Insert YouTube Video Wizard dialog box
    Figure 9: Finish button within the Insert YouTube Video Wizard dialog box

  10. This will insert the YouTube movie on your slide, as shown in Figure 10. The location, size, and playing properties of the YouTube video are based on the selections you have made in the preceding windows.

    YouTube video placed on the slide
    Figure 10: YouTube video placed on the slide

  11. Now, play the slide show to see the video, as you can see in Figure 11.

    Inserted YouTube video in the Slide Show view
    Figure 11: Inserted YouTube video in the Slide Show view

    Note: YouTube videos are streamed -- so a live internet connection is required to playback the video during the slide show. In case you need to show without a live internet connection, you will have to download the movie from YouTube and then insert it as a regular video.


  12. Save your presentation.

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Pricing and Support

YouTube Video Wizard is a free add-in for PowerPoint.

Support is through email.

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Conclusion

Like most of Shyam Pillai's add-ins for PowerPoint, YouTube Video Wizard is also a great product that does exactly what it claims to do. And since it's free, getting this one is a no-brainer.

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