There are umpteen ways to do just that - but let us explore the easiest ways to email a PowerPoint presentation.
1. Make sure that all linked files such as movies, sound, etc. are placed in the same folder as the presentation even before your insert them within the presentation.
2. Thereafter, zip the entire folder into one zip archive file. Do not create self-unzipping executables since some email programs block EXE files by default - also Windows EXE files cannot be run natively on other platforms like the Mac. If you are not sure that the recipient is aware of how zipped files are unarchived, provide them links to unzipping applications for Windows and Mac:
WinZip: http://www.winzip.com (Windows only)
StuffIt: http://www.stuffit.com (Windows and Mac)
3. Attach the zip file with your email message. If it is a large attachment, consider asking the recipent for permission beforehand. You might also want to consider uploading your zipped presentation online and including the download URL with the file size in the body of the email.
4. Provide links to the free PowerPoint Viewer for users who amy have no PowerPoint installed on their systems:
PowerPoint Viewer 2003 for Windows - http://snipurl.com/ppview2003PowerPoint Viewer 98 for Mac - http://snipurl.com/ppview98
Sunday, August 01, 2004
