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Date Created:
Last Updated: February 6th 2010

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PowerPoint and Presenting Blog

10/24/2016 08:13 PM

Embed Fonts in PowerPoint 2010 for Windows

Have you ever been in a situation where your presentation looked so awesome with some amazing typography, but when you opened the same presentation on another computer, the text looked positively terrible! This behavior may happen if the font you used is not available on the other computer. The best solution to this problem is to use safe fonts that are available on most computers, or you may

10/24/2016 08:13 PM

Convert Bulleted Text to SmartArt in PowerPoint 2013 for Windows

Bulleted text slides are part of most PowerPoint presentations, even though some people abhor using bulleted content altogether. On the other hand, many others just cannot do without slides that do not contain bulleted lists. And if you are part of either of these two opposing camps, you will love this cool feature in PowerPoint that takes a middle road approach by using SmartArt. Learn how

10/24/2016 08:13 PM

Edit Theme Fonts Set in PowerPoint 2013 for Windows

Theme Fonts comprise a pair of font choices, one each for your slide titles (Heading font) and the other for everything else on your slides (Body font). You can use existing Theme Fonts available in PowerPoint or even create them on your own. Additionally, you can opt to edit existing Theme Font pairs (sets), as we will explore in this tutorial. Learn how to edit Theme Fonts in PowerPoint

10/24/2016 08:13 PM

Import Outlines in PowerPoint 2016 for Windows

Creating outlines for PowerPoint in various external applications lets you stay away from distractions in PowerPoint-land and concentrate on the structure of your slides rather than their appearance. Once you have the outline created, it's very easy to import it in the form of slides into PowerPoint. While this import process works the same way in all versions of PowerPoint, there are small

10/24/2016 08:13 PM

Creating PowerPoint Outlines in Microsoft Word 2016 for Windows

An outline encompasses the text content within your presentation slides. In some ways, this text is the story of your presentation. In a less poetic description, you may just describe the outline as the sequential structure of text content that you use in a presentation. Whatever description you prefer, the outline does form an ideal starting point for a bunch of slides! PowerPoint can import

10/24/2016 08:13 PM

Customize the Bullet Size and Color in PowerPoint 2016 for Windows

Although you can change bullet styles in PowerPoint, there may be times when you want to make changes to other characteristics of the bullet characters. You might want to alter the size of the bullet character so that it is somewhat smaller or larger than the text before which it is placed. Or maybe you just need to change the color of the bullet characters. Most of the time, the defaults work

10/24/2016 08:13 PM

PowerPoint Delivery, Text or Pictures, Handouts: TJ Walker with Geetesh Bajaj

Here's another podcast that I recorded with TJ Walker. In this podcast, we explore several areas: How do you balance between the text slides vs. picture slides approaches? Is there more than one presentation scenario that needs different strategies? Or is there a one-glove-fits-all option that works for all presentations? What about handouts? And when do you provide them? Do you print them, or

10/24/2016 08:13 PM

Theme Fonts in PowerPoint 2016 for Windows

In PowerPoint, any Theme brings to the table several unique facets such as Theme Fonts, Theme Colors, and Theme Effects -- and also Slide Layouts, Backgrounds, etc. When you apply another Theme to your PowerPoint presentation, the changes reflect in all slides in the presentation. Yet, the change is complete, and thus the resulting slides all look consistent. In this tutorial, our focus is

10/24/2016 08:13 PM

Change Bullet Styles in PowerPoint 2016 for Windows

People talk about how bullets can cause "death by PowerPoint" -- and while that may be partially true, it certainly is not the complete truth; not everyone is in the rush to abandon bullet points in their slides! Even then, too much of anything cannot be good and bulleted lists are almost the mainstay of PowerPoint slides these days. Most of PowerPoint's slide layouts are already set up with

10/24/2016 08:13 PM

Character Spacing in PowerPoint 2016 for Windows

Font size does make a difference for the aesthetics of your slide, but what do you do if the text itself uses more or less space than you may want? Sometimes, you may want the text to take just a wee bit lesser space so that all content can fit within two lines rather than three. If you would like to alter the spacing between text characters, you can do so by using PowerPoint's Character

10/24/2016 08:13 PM

Font Dialog Box in PowerPoint 2016 for Windows

Fonts are more than just pretty characters, although your choice of fonts can have a profound effect on how readable your text is to the audience. We have already explored how you can format font styles to make your text bold, italicized, underlined, etc. Beyond these basic offerings, PowerPoint 2016's Font dialog box offers some advanced format options for the selected text. You can still

10/24/2016 08:13 PM

Format Font Attributes (Styles) in PowerPoint 2016 for Windows

The appearance of text makes a huge difference to any presentation. The font typeface used within your slides is dictated by the active Theme or Theme Fonts set of your presentation -- you can certainly override these defaults and choose another font typeface and also change the font size. However, there are times when you need to highlight a word or a phrase contained within your text so that

10/24/2016 08:13 PM

Font Types and Sizes in PowerPoint 2016

Type text within PowerPoint—and its font type and size are decided for you, based on the Theme applied to your presentation. For example, if you use PowerPoint's default Office Theme, then all your typed text will sport the Calibri typeface. You can quickly change the Theme Fonts set altogether for your presentation, and all text instances will switch to the default typefaces of the new Theme

10/24/2016 08:13 PM

Selecting Text in PowerPoint 2016 for Windows

PowerPoint and indeed all Microsoft Office programs allow you to work with a particular object only if it is selected. For example, you select a shape to make changes to the shape. You similarly select a chart to edit the chart. And yes, you can select a text container object such as a text placeholder, a text box, or even a shape -- and then make changes to its position, formatting, size, etc.

10/24/2016 08:13 PM

Inserting Dummy Text in PowerPoint 2016 for Windows

At some point in time, we all need dummy text to add quickly to our slides so that we can ascertain how a body of text looks or fits within an individual text box or placeholder. There is an undocumented feature in PowerPoint that enables you to add dummy text with just a few keystrokes! Learn how to insert dummy text on a slide in PowerPoint 2016 for Windows.

10/24/2016 08:13 PM

Inserting a Text Box in PowerPoint 2016 for Windows

In PowerPoint, there are some differences between text placeholders and text boxes. As far as formatting for text placeholders and text boxes is concerned, almost everything else does work in the same way. However, there is one more vital difference between a text placeholder and a text box. Learn how to insert a text box on a slide in PowerPoint 2016.

10/24/2016 08:13 PM

Align Text within Shapes / Text Boxes in PowerPoint 2016 for Windows

After adding text within a shape (or a text box) in PowerPoint 2016, you can also perform basic edits like adding, deleting, or replacing existing text. Other than the basic text editing you can even control how your text is aligned within the shape. To do that you need to access these options within the Format Shape Task Pane. Learn how to align text within a shape or text box in PowerPoint

10/24/2016 08:13 PM

Text within Shapes in PowerPoint 2016 for Windows

Text is probably the most important element on your PowerPoint slides! You may have heard the adage that a picture is worth a thousand words, but more often than not, that picture needs a caption to be understood better -- and even when there are no captions, a narrative is required. And that narrative is text too. Text can be added almost everywhere within PowerPoint slides -- from

10/24/2016 08:13 PM

Rotate Text 180° within Shapes in PowerPoint 2016 for Windows

If you have worked aplenty with text in PowerPoint, you must be aware that you cannot rotate text within a shape by 180°. What's surprising is that you can rotate text by 90° and 270° within a shape, but not by 180°! But why would you need upside-down text that is rotated 180°? Many users do need this upside-down text to explain advanced concepts. Learn how to rotate text 180° within a shape

10/24/2016 08:13 PM

Convert Text to Shapes by Intersecting in PowerPoint 2016 for Windows

PowerPoint has several features that may amaze you, but there's nothing quite like what we will explore on this page -- an option to convert regular text into a shape. First of all, this is an undocumented feature. And then, this is such an utterly useful option -- people find all sorts of excuses to use this feature. For example, you can now easily create logos in PowerPoint without using any

10/24/2016 08:13 PM

Reposition Text Boxes Accurately on a Slide in PowerPoint 2016 for Windows

Sometimes you want your Text Box to be placed in an exact position on your slide. Yes, you can select a Text Box and move it around by dragging it with your mouse, and then let it go wherever you want it placed. However, for all practical reasons this process is just visual and not accurate enough. Thankfully, PowerPoint provides a way to accurately position any Text Box just where you want it

10/24/2016 08:13 PM

Resize Text Boxes Accurately on a Slide in PowerPoint 2016 for Windows

In PowerPoint 2016 resizing Text Boxes is easy. You select any Text Box and you get eight handles, four on corners, and four on sides -- you then drag any of these eight handles to resize. The problem with this approach is that the resized Text Box you end up with is not accurate. If you do not need accuracy, then you need not follow the rest of this tutorial -- however there might be times

10/24/2016 08:13 PM

Text Box Autofit Options in PowerPoint 2016 for Windows

Have you seen that PowerPoint automatically reduces the size of your text when you type in too much text? Or does the Text Box itself increase in size when you type in a sentence or two more than what can fit into the Text Box? Does this automatic hand-holding by PowerPoint drive you crazy and want to hit your head on the wall? Well, you really don't have to worry because you can make

10/24/2016 08:13 PM

Move Text Boxes on a Slide in PowerPoint 2016 for Windows

This tutorial is about moving text boxes rather than text placeholders. Typically text placeholders for regular text content or even slide titles are located in the same position on successive slides - so if you really do need to move a text placeholder, do it within the Slide Master so that this change of position happens on all slides, providing a consistent look to your presentation. This

10/24/2016 08:13 PM

Resize Text Boxes on a Slide in PowerPoint 2016 for Windows

Text Boxes in PowerPoint need to be moved and resized within different areas of the slide. While you may think that selecting and resizing is all that is to be done, that's not the entire truth because there's so much more you can do even with mere resizing -- if you know that these options exist! In a previous tutorial, you learnt how to move text boxes on a slide. As emphasized within that

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