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Date Created: December 27, 2011
Last Updated: December 27, 2011






PowerPoint and Presenting Blog

12/07/2016 12:33 AM

Working with Multiple Proofing Languages in PowerPoint: Conversation with Chantal Bossé

Chantal Bossé got hooked on PowerPoint while doing instructional design in the mid-90s. Convinced there was a better way to present, she started CHABOS in 2004 and became a presentations & visual communications expert. She helps entrepreneurs, speakers, and trainers improve their presentations' impact by having a clear message, great visuals, and a memorable delivery, whether in French or English


12/07/2016 12:33 AM

Learn PowerPoint 2013 for Windows: Add and Remove Proofing Dictionaries for Foreign Languages

PowerPoint includes proofing tools (spelling dictionaries, thesauri, and grammar rules) for more than one language. If you use English as your main language, then Spanish and French dictionaries may be already installed -- this enables you to spell check Spanish and French words. Want to know which languages are available for proofing for your version of PowerPoint? Learn how to add and


12/07/2016 12:33 AM

Learn PowerPoint 2011 for Mac: Guidelines on Changing Proofing Language for an Entire Presentation

While it is easy to change proofing language for selected text containers, that happens to be a great time waster if you need the language changed across all content in all slides! There are two ways to set the proofing language for your entire presentation -- and you can use any of these approaches. Make sure you have the proofing tools installed for all or any of the languages that you need


12/07/2016 12:33 AM

Learn PowerPoint 2011 for Mac: Setting Proofing Language for Text

English is spelled and pronounced differently in various parts of the world. For example, color is perfectly valid spelling in the US, but not so in the UK. And PowerPoint works different too depending upon which language settings have been specified -- if your proofing language is set to English (UK), then the spell checker will suggest that the word color needs to be changed to colour.


12/07/2016 12:33 AM

Learn PowerPoint 2011 for Mac: Proofing Dictionaries for Foreign Languages

Microsoft Office programs such as PowerPoint include proofing tools (spelling dictionaries, thesauri, and grammar rules) for more than one language. Typically, if you use English as your main language, then Spanish, French, and some other dictionaries may be already installed -- this enables you to spell check words in other languages. Learn about proofing dictionaries for foreign languages


12/07/2016 12:33 AM

Learn PowerPoint 2011 for Mac: Find and Replace Words

Imagine this situation -- you created a long presentation for a particular event or concept and then realize that you used the wrong terminology throughout the presentation. Then what would you do? Of course you can manually find the problem word and replace its each occurrence. But what if you have more than a few slides? Or even then, you might miss out locating the problem word in some


12/07/2016 12:33 AM

Learn PowerPoint 2011 for Mac: Setting Spell Check Options

Sometimes while working in PowerPoint it may so happen that you know a particular word is misspelled, but PowerPoint's spell check doesn't seem to think so! This may be because your word is in all CAPS, or it may contain some numbers -- in these cases, and in number of other instances, PowerPoint just ignores any misspellings. Fortunately, you can turn off the options that instruct PowerPoint


12/07/2016 12:33 AM

Learn PowerPoint 2011 for Mac: Sharing Custom Dictionaries

Each logged-in user for Mac OS X is allotted a separate default custom dictionary in Office 2011. Not surprisingly, this is a file called Custom Dictionary located within each user's Library folder on the Mac. In addition, as a user you can create and use many more custom dictionaries. Over time, your custom dictionaries may become a very useful resource, especially since any custom dictionary


12/07/2016 12:33 AM

Learn PowerPoint 2011 for Mac: Disable and Enable Custom Dictionaries

Any custom dictionary that you create or edit within Word 2011 for Mac is used by all the other Office applications installed on your Mac. Also, if any changes are made to the list of words within a custom dictionary, it will be reflected within the proofing tools of all Office applications. You may add new dictionaries or edit them -- but by default, each logged-in user has a default custom


12/07/2016 12:33 AM

Learn PowerPoint 2011 for Mac: Create and Edit Custom Dictionaries

PowerPoint provides a default spelling dictionary which contains a list of all common words. But, when you are working on a particular project that uses uncommon words not found in everyday language, PowerPoint may mark some words as misspelled, even though they are correct. To solve this issue, you could edit a custom dictionary or load a ready-made 3rd party dictionary within PowerPoint 2011.


12/07/2016 12:33 AM

Learn PowerPoint 2011 for Mac: Loading and Using Custom Dictionaries

Have you ever wondered what happens behind the scenes whenever you do a spell check in PowerPoint or any other Microsoft Office program? PowerPoint looks at each word you have typed and matches those words with the entries listed within its dictionary. If the dictionary does not contain any of the words in your slides, it goes ahead and marks that word as misspelled. Then it offers you


12/07/2016 12:33 AM

Learn PowerPoint 2011 for Mac: Edit Custom Dictionaries

The squiggly red underline that shows up on some words indicates that PowerPoint considers those words to be misspelled! But that's not always the truth -- your spelling may be accurate but PowerPoint merely indicates the spelling error because that particular word may not be part of its vocabulary. Let's explore this more -- PowerPoint considers some medical or legal terms which are not


12/07/2016 12:33 AM

Learn PowerPoint 2011 for Mac: What is AutoCorrect?

The AutoCorrect feature in PowerPoint fixes a number of common typos and spelling errors within your slides -- automatically as you type any text. AutoCorrect also lets you map specific keyboard sequences to a symbol, such as replacing two en dashes with an em dash the moment you hit the Enter key after the second en dash. The best feature within AutoCorrect is that it works so seamlessly that


12/07/2016 12:33 AM

Learn PowerPoint 2011 for Mac: More Spelling Options

While you can summon the Spelling dialog box and run a spell check on your entire presentation, there are other ways to run a spell check. Also, there are some best practices that will help you understand how you can proof your text content better. This tutorial contains a collection of these tips and practices so that your spell check experiences can be more intuitive. Explore more spelling


12/07/2016 12:33 AM

Lingo 2: The Indezine Review

Although it is easy to change the proofing language for specific text placeholders within a PowerPoint presentation, this can be a monotonous and long task. If you need to change the proofing language of over a hundred slides, you can be assured that this might take away a larger part of your working day. Fortunately, our review product can be a huge help! Lingo 2 is a PowerPoint add-in that


12/07/2016 12:33 AM

Learn PowerPoint 2010: Guidelines on Changing Proofing Language for an Entire Presentation

While it is easy to change proofing language for selected text containers, that happens to be a piece meal approach and can be a great time waster if you need the language changed across all content in 100 or more slides! There are two ways to set the proofing language for your entire presentation -- and you can use one or both of these approaches. Make sure you have the proofing tools installed


12/07/2016 12:33 AM

Learn PowerPoint 2010: Setting Proofing Language for Text

Do you have a presentation that contains text that needs to be spell-checked in more than one language? Or do you and your client or colleague work with different localized versions of Microsoft PowerPoint? It may be that you use English (US) and color is a perfectly valid spelling -- but someone else in another part of the world uses English (UK) and their spell checker suggest that the word


12/07/2016 12:33 AM

Learn PowerPoint 2010: Language Options on the Status Bar

Typically when you select any text container such as a text placeholder, shape, or text box -- then you may (or may not) see which language is specified for the text container on the Status Bar within PowerPoint 2010. It is quite possible that you may not be seeing any language specified on the Status Bar -- and this can happen for one of two reasons.Learn how to make the Language Option visible


12/07/2016 12:33 AM

Learn PowerPoint 2010: Add and Remove Proofing Dictionaries for Foreign Languages

Microsoft Office programs such as PowerPoint include proofing tools (spelling dictionaries, thesauri, and grammar rules) for more than one language. To proof text in a foreign language, you need to install and enable proofing tools for the language you require. When these tools are installed, you can tell PowerPoint if a particular text placeholder or text box needs to be proofed as a foreign


12/07/2016 12:33 AM

Learn PowerPoint 2010: Find and Replace Words

If you created a long presentation for a particular event or concept and then realize that you used the wrong terminology across the presentation, then what would you do? Yes, you can manually find the problem word and replace its each occurrence. But what if you have more than a few slides? Or even then, you might miss out locating the problem word in some occurrences. Your best choice is to do


12/07/2016 12:33 AM

Learn PowerPoint 2010: Spell Check Options

Has it ever happened that you know that a particular word is misspelled, and PowerPoint's spell check doesn't seem to think so! That may be because your word may be in all CAPS, or it may contain some numbers -- in these cases, and in several other instances, PowerPoint just ignores any misspellings. Fortunately, you can turn off the options that instruct PowerPoint to ignore these misspellings.


12/07/2016 12:33 AM

Learn PowerPoint 2010: Sharing Custom Dictionaries

Each logged-in user has a default custom dictionary called CUSTOM.dic -- in addition you can create and use many more custom dictionaries. Over time, your custom dictionaries may become a very useful resource, especially since any custom dictionary loaded is used by all the Office applications such as Word, Excel, PowerPoint, and Outlook. Let us assume that you have added several words to the


12/07/2016 12:33 AM

Learn PowerPoint 2010: Disable, Enable, and Set the Default Custom Dictionary

Any custom dictionary that you create within PowerPoint or any other Microsoft Office program is used by all the Office applications installed on your computer. Also, if any changes are made to the list of words within a custom dictionary, it will be reflected within the spell check tools of all Office applications. Each logged-in user has a default custom dictionary called CUSTOM.dic, and this


12/07/2016 12:33 AM

Learn PowerPoint 2010: Creating and Editing Custom Dictionaries

Although PowerPoint provides a spelling dictionary which contains a list of all common words, you might be working on a particular project that uses uncommon words not found in everyday language. You could edit a custom dictionary or load a ready-made 3rd party dictionary within PowerPoint 2010 -- but you can actually create your own dictionary that includes a set of words for a particular


12/07/2016 12:33 AM

Learn PowerPoint 2010: Edit Custom Dictionaries

Imagine this scenario -- you have created a specialized, medical presentation that's full of squiggly, red, underlined words! These squiggly underlines indicate what PowerPoint considers to be as a misspelled word! Don't blame PowerPoint, because its medical skills are somewhat limited -- we do know that almost all the words in your medical presentation are perfectly valid as far as spelling is


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