PowerPoint Tutorials and Conversations: Custom Dictionaries, Strategic Storytelling, and Using Pictures (Page 203)
Learn about Custom Dictionaries in PowerPoint 2013, Pictures in PowerPoint, and conversations on PowerPoint and designing.
May 7, 2015
We already looked at how you can overcome clichéd pictures, and we thereafter specifically looked at examples of handshake and globe pictures. Yes, those two visual concepts may be the most clichéd ones, but there's yet another clichéd picture scenario - and that's the picture of a phone operator! The phone operator is more often female than male. She has a big smile and looks at you while she is also holding a phone in one hand. Such pictures are often used anywhere people want to represent "communication".
Each logged-in user has a default custom dictionary called RoamingCustom.dic -- in addition you can create and use many more custom dictionaries. Over time, your custom dictionaries may become a very useful resource, especially since any custom dictionary loaded is used by all the Office applications such as Word, Excel, PowerPoint, and Outlook. Let us assume that you have added several words to the custom dictionaries over the last 4 or 5 years, and now you need to move to a new computer. Or probably you have a colleague who is going to help you with some documentation, and you obviously want him or her to use your custom dictionary. To share the actual dictionary files (.dic), you first need to find out where they are stored on your computer.
We begin with a new Concept Slides collection called Polygon Center Circles -- you can use these Polygon Center Circles in any slide that needs to show 3, 4, 5, or 6 segments. We then bring you a column by Jerry Weissman who discusses Hillary Clinton's new logo. Jeremey Donovan then discusses his new book, Strategic Storytelling: How to Create Persuasive Business Presentations in an exclusive interview. PowerPoint 2013 users can learn about Picture Layouts, dictionaries, and AutoCorrect proofing options. PowerPoint 2010 users can explore adding new SmartArt graphics. Finally, don't miss the new discussions and templates of this week!
Any custom dictionary that you create within PowerPoint or any other Microsoft Office program is used by all the Office applications installed on your computer. Also, if any changes are made to the list of words within a custom dictionary, it will be reflected within the spell check tools of all Office applications. Each logged-in user has a default custom dictionary called RoamingCUSTOM.dic, and this is stored in a separate folder for each local user.
Tom Kuhlmann is VP, Community for Articulate, where he manages the Articulate user community. He also writes the Rapid E-learning Blog which is published weekly to over 100,000 readers. Tom has developed and managed e-learning courses for both large and small organizations. He's passionate about learning technology and his core focus is on helping people succeed and grow. He is known throughout the industry for his practical, no-nonsense approaches to e-learning. He's also a frequent speaker at ASTD and e-learning industry events. He has a Master's in Education Technology from Pepperdine. In this conversation, Tom discusses the new Articulate Storyline 2.
Although PowerPoint provides a spelling dictionary which contains a list of all common words, you might be working on a particular project that uses uncommon words not found in everyday language. You could edit a custom dictionary or load a ready-made third party dictionary within PowerPoint 2013 -- but you can actually create your own dictionary that includes a set of words for a particular project. So, if you need to do a legal presentation for a client once a year, you could create a separate dictionary for just this one project -- and then edit it as required within a text editor such as Notepad.
Using pictures in your presentation slides is an effective way of making your ideas more comprehensible. To make pictures even more effective, you can apply various effects and borders to them, and also use some preset Picture Styles that PowerPoint offers. Other than these options, there is the new Picture Layout option in PowerPoint 2010 that converts selected picture(s) into SmartArt -- this option works similarly as the Convert to SmartArt option, that is used to convert text to SmartArt.
You may wonder what happens behind the scenes when you run a spell check in PowerPoint or any other Microsoft Office program. PowerPoint looks at each word you have typed and matches those words with the entries listed within its dictionary. If it comes across any word that the dictionary does not contain, it goes ahead and marks that word as misspelled. To counter this state of affairs, you can buy several specialized dictionaries -- in fact some great dictionaries are also available free of cost.
These circles have a polygon center! You get 4 variations: triangle center, square center, pentagon center, and hexagon center! And based on the sides of the polygon, the rest of the circle has that many segments. You can use these Polygon Center Circles in any slide that needs to show 3, 4, 5, or 6 segments. Suitable themes for such multiple segments include Unity, Continuity, Synchronization, etc. Remember that the individual shapes within the entire graphic are all individually selectable - they break the monotony of text heavy slides, and help you explain concepts better to your audiences.
Imagine this scenario -- you have created a specialized, medical presentation that's full of squiggly, red, underlined words! These squiggly underlines indicate what PowerPoint considers to be as a misspelled word! Don't blame PowerPoint, because its medical skills are somewhat limited -- we do know that almost all the words in your medical presentation are perfectly valid as far as spelling is concerned. Of course, not only can you teach PowerPoint how to spell medical words, but you can also teach the program how to spell words that enhance lexicons in various other subjects such as research, law, computing, etc.
SmartArt in PowerPoint 2007 and 2010 has replaced the diagram options in previous versions of PowerPoint. SmartArt also allows you to replace bullet points with info-graphic content using text-within-shapes that's more logical to view and present. All available SmartArt is available in different SmartArt categories -- in addition to these categories, you can also add an additional SmartArt category that shows content from Office.com.
As part of the recent launch of Hillary Clinton’s campaign for the presidency, her team introduced a new logo that drew as much highly-opinionated chatter in the design community as did her candidacy in the political arena. The Creative Bloq website listed five negative comments one day and followed it with five alternative designs the next day. Websites Design Taxi, Brand New, and Vox also commented on the logo and included additional alternative design approaches. Most of the designers were focused on the shape, scale, size, color, borders and edges of the arrow; all of which are subjective matters of taste and, as the Latins put it, de gustibus non est disputandum, or "there is no arguing taste."
The AutoCorrect feature is dependent on a small list of words and phrases -- this list contains two columns called Replace and With -- for example the Replace entry for teh will correspond to the With entry containing the word the. Although this list works for PowerPoint users, what you must know is that this AutoCorrect list is global across all Microsoft Office programs such as Word, Excel, Outlook, etc. If you add, edit, or delete entries within this AutoCorrect list, all changes will be reflected beyond PowerPoint.
We begin with an exclusive conversation with Rick Altman, who talks about the upcoming Presentation Summit to be held in New Orleans this September. We then look at Globes as a theme in our Clichéd Pictures series. We also have Claudyne Wilder discussing how you should cover everything and plan ahead before you deliver your presentation. PowerPoint 2013 users can learn about text transforms, spell checks, and AutoCorrect proofing options. Finally, don't miss the new discussions and templates of this week!
Pictures have an important role in presentation slides since they add imagination and visualization to your slides. To make pictures more impactful, you can even apply borders and effects to them, and also try some Picture Styles that PowerPoint offers. Other than these options, there is one more option that works in the same way as how you convert text to SmartArt -- this is the Picture Layout option that similarly converts selected pictures into SmartArt.
Dave McKinsey is the pen name for Jeremey Donovan who is Chief Marketing Officer of American Management Association International. He is also the author of four books including the international public speaking best seller How to Deliver a TED Talk. In this conversation, Jeremey discusses his new book, Strategic Storytelling: How to Create Persuasive Business Presentations.
This is Page 203.