PowerPoint Tutorials on Shapes, SmartArt and Proofing Dictionaries (Page 147)
Collection of PowerPoint tutorials on Shapes, Flowcharts and Office Mobile.
There is a belief floating around out there about presenting that goes something like this: "We've got to be consistent. Act consistent. Look consistent. Talk in the same consistent voice. Show the same slides. This will brand our company." Yes, that will certainly brand your company with your audience. They'll think of you as the company that makes boring presentations. We will talk about the slides another time. Today let's talk about the presenter.
The placement of the slide objects on your slide can make so much difference. And proper spacing in-between the slide objects plays an important role in making your slides look aesthetic. Although distributing shapes is a simple concept it make a big difference to the symmetry of your slide content. Most of the time, distribution is used along with alignment..
These "sticky tape" graphics are already placed in PowerPoint slides -- just copy them and paste within your slides to create a look that makes a picture, shape, or anything else appear as if it has been stuck on a surface, board, or wall with tape! These ready-made sticky tape segments are already within PowerPoint slides -- and have been provided in 10 colors -- all colors have various transparency variations. All these sticky tape segments can be rotated and resized, as required. Since they are essentially pictures, all types of edits that you can do with pictures work with them too!
While it is easy to change proofing language for selected text containers, that happens to be a great time waster if you need the language changed across all content in all slides! There are two ways to set the proofing language for your entire presentation -- and you can use any of these approaches. Make sure you have the proofing tools installed for all or any of the languages that you need to work within PowerPoint.
In this issue, we tell you about Dave Paradi's new PowerPoint survey. There's also an exclusive interview with Ellen Finkelstein about her new Outstanding Presentations series of webinars. We complete our Bing Image Search series of tutorials by exploring the Date and License filters. Have you added a password to your PowerPoint presentation, and then discovered that there's no Remove password button? We show you how you can remove or change that password in PowerPoint 2010! PowerPoint 2013 for Windows users can learn about duplicating shapes using the Ctrl+D keyboard shortcut -- you also learn about drawing multiple shapes easily. And then explore how you can align these shapes! PowerPoint 2011 for Mac users can learn about using SmartArt to create flowcharts -- and also about using proofing dictionaries of foreign languages. And finally, do not miss the new discussions and templates of this week!
We have already shown you how to align shapes in PowerPoint 2013 -- however for alignment to work, you need to have more than one shape (or any other slide object) selected so that they can align to each other. However, you may want to align just one shape (or even a single group of shapes) to the exact center of your slide. Fortunately, that is easy to achieve, as explained in the following steps.
Tom Howell is a PowerPoint designer and the founder of Synapsis Creative, a boutique presentation design agency. Tom started his career as a designer for multiple disciplines, and specialized in PowerPoint 6 years ago and has never looked back. His clients come from an array of different industries, among them are Universal Pictures, Pfizer Pharmaceuticals, Goldman Sachs Investment Banking and the United Nations. Tom loves the challenges and successes that are achievable in PowerPoint and lives to make presentations stand out for all the right reasons. In this conversation, Tom discusses how much you can achieve with PowerPoint's video export feature.
English is spelled and pronounced differently in various parts of the world. For example, color is perfectly valid spelling in the US, but not so in the UK. And PowerPoint works different too depending upon which language settings have been specified -- if your proofing language is set to English (UK), then the spell checker will suggest that the word color needs to be changed to colour. Clearly, the fact that PowerPoint adds red squiggly underlines to properly spelled words can be a nuisance -- but that's something you can rectify. In such situations you first need to have proofing tools installed for all or any of the languages that you need to work within PowerPoint.
Bing's Image Search provides various combinations of filters using which you can narrow down your searches to acquire the exact results you are seeking. You can search by size, type, color, layout, people, and date. However, unless you are just visually browsing -- there's no sense in looking for pictures that you cannot use. Yes, there's nothing stopping you from saving these pictures and using them in your presentations or elsewhere -- but did you know that this simple task may not be legal? So how can you determine which picture can be used legally, and which ones cannot be used? That's exactly the topic of this page -- we will explore what we believe is Bing's most essential filter above all other filters -- yes, this is the License filter.
We are great believers in creative freedom, and unrequired alignment of slide objects such as shapes is probably as bad a design decision as aligning nothing at all. In the end, every decision to align needs to stem from your creative thoughts -- sometimes it works, and some other times, an unaligned bunch of shapes looks perfectly natural and organic. Also remember that alignment works with more than just shapes -- and you can also combine shapes with other slide objects and align them all together.
Microsoft Office programs such as PowerPoint include proofing tools (spelling dictionaries, thesauri, and grammar rules) for more than one language. Typically, if you use English as your main language, then Spanish, French, and some other dictionaries may be already installed -- this enables you to spell check words in other languages.
There are various reasons why you would want to encrypt your PowerPoint file with a password. There are two password levels you can implement within a PowerPoint file: a password to open and a password to edit. However, even if you add a password to your presentation, there may come a time when you want to remove it. Or, you may want to change the password. PowerPoint 2010 provides a very simple way to add a password. However, there is no obvious or intuitive command to remove or change the password protection.
Each minute, millions of pictures get posted on the internet. And within this high-traffic driven and constantly changing network, finding a picture which was published a few hours ago, a month ago, or even a year ago may at first seem like a difficult task. But Bing's Image Search can help you tackle this problem and get all the fresh visual content that you need. This process of narrowing down your search is achieved by using Bing Image Search's Date filter. As the name itself suggests, the Date filter allows you to search pictures based on hours, days, months, etc. This is an immensely useful search tool for people who need to search for pictures related to current affairs.
Sometimes you need to draw multiple shapes of the same type on a slide, maybe a hundred smiley faces on one slide, or even a hundred stars on a dark blue slide. Yes, we can do that in PowerPoint by duplicating existing shapes but when did you see a night sky where each star was the exact same size? So that leaves out the Ctrl+dragging and Ctrl+D duplicating tricks, since every shape that's exactly the same in size as the other certainly does not look organic.
In this issue, we bring you an exclusive interview with Andrea Meyer, co-author of Present Yourself: Using SlideShare to Grow Your Business. We then look at options available to open your files in Office Mobile for iPhone, and how you can use workarounds to create a new PowerPoint presentation within the same phone environment. We also explore Bing's amazing search option for identifying people in pictures -- and how this can help you locate suitable pictures. PowerPoint 2013 for Windows users can learn about selecting and deselecting shapes, and how shapes can be miraculously duplicated by dragging. PowerPoint 2011 for Mac users can learn about creating flowcharts. And finally, do not miss the new discussions and templates of this week!
While you can create flowcharts of all types in Microsoft Office applications quite easily using techniques explained in our Basic Flowcharts in Microsoft Office tutorial, there are ways in which you can create linear, non-branched flowcharts even more easily with just one click! These one-click flowcharts let you convert a bulleted list to a flowchart in an instant using the SmartArt diagramming feature. Before we proceed further, let us tell you that these SmartArt flowcharts are only useful for very simple concepts – they also have several limitations.
This is Page 147.