PowerPoint Tutorials on Shapes, Flowcharts and Office Mobile (Page 146)
Collection of PowerPoint tutorials on Shapes, Flowcharts and Office Mobile.
Ellen Finkelstein is a Microsoft PowerPoint MVP and author of several PowerPoint, Flash, and AutoCAD books -- she just announced the 2013 incarnation of Outstanding Presentations Workshop, her webinar series that allows everyone to learn from renowned presentation experts. In this conversation, Ellen talks more about this new webinar series.
You learned how to duplicate shapes by dragging in an earlier tutorial, but while that's a nice way to duplicate five or ten shapes, it's not the best way to create ten, twenty, or more copies. We all know that you can press Ctrl+C to copy any shape in PowerPoint to the clipboard, and a resulting Ctrl+V always pastes a copy from the clipboard to the slide -- what many people don't realize is PowerPoint has this almost supernatural keyboard shortcut called Ctrl+D (yes, the D stands for duplicate), and this Ctrl+D shortcut does more than just duplicate; in fact it creates a pattern of evenly-spaced and symmetrical shapes! Follow these steps to explore for yourself.
Some keywords just belong to people -- typically most pictures that are related to sports, community activity, or physical fitness will have a human factor involved -- so it is not surprising that most pictures that show up as results for such keywords include people! Bing Image Search's People filter goes a little more further -- you can restrict your search to pictures where people's faces are prominent, or their heads and shoulders are more prominent. Unfortunately, this filter does not let you search for pictures with silhouettes or even with no people at all -- at least not yet.
Once you add multiple connectors that emanate from a Decision shape, you need to help your users decide where they branch their thought or work processes within the flowchart. This is typically done by adding a Yes or No caption to the connectors that output from a Decision shape. Depending upon whether the user's answer is Yes or No, they will decide which shape they need to move towards next within the flowchart -- the Yes and No captions can be easily added by inserting individual text boxes.
Shapes in PowerPoint are very useful in representing design or content, or in showing a process or a sequence. However, when you create a slide that has such many shapes that make a framework, you'll find that most of your shapes may be of the same size and other attributes. Yes, you can go ahead and insert the same shape into PowerPoint repeatedly, but that will consume much of your productive time that you could have used elsewhere!
Yes, it's true – you cannot create a PowerPoint presentation from scratch using Office Mobile for the iPhone. Although you can create a Word document or an Excel sheet from scratch, the same is not true for PowerPoint presentations – there may be some workarounds but even then you are limited since you cannot add new slides to your presentations.
Connectors are lines that link different flowchart shapes (or any shapes you place within your Microsoft Office documents). They are different from conventional lines because connectors, as the name implies stay connected to the shapes they are linked to. Move any "connected" shape, and the connectors move and reorient with the shapes automatically -- we will explore this further in this tutorial.
Once you add a place such as your SkyDrive account to the Open tab within Office Mobile for iPhone, you can normally open your files off your SkyDrive account as easily as you would open any local file – but there’s a caveat – you need to be connected online all the time for this to work.
In this issue, we first bring you two interviews -- the first one is with Kit Seeborg, author of a great, new book on using SlideShare effectively. Brainshark's David Klein discusses how you can use their new VideoSync feature to sync your video and slides together within an online presentation. We then look at Bing's amazing filters that let you search by picture type and layout. Also learn how you can add one or more SkyDrive accounts to your Office Mobile on an iPhone. PowerPoint 2013 for Windows users can learn about dragging yellow squares on most shapes to create new shapes, using the Format Painter to copy shape attributes, and how one can easily select slide objects using the Selection Pane. PowerPoint 2011 for Mac users can learn about setting spell check options and using the Find and Replace feature. And finally, do not miss the new discussions and templates of this week!
PowerPoint 2013 continues the process of selection, then action for any object on a slide. If you cannot select an object, then you cannot modify it at all. Although this tutorial explains how you can select shapes on a slide, the process works the same way for any other slide object.
Andrea Meyer is an award-winning speaker, writer and ghostwriter. Known for her practical, how-to style, she's traveled to 40 countries speaking and writing about innovation and how to get breakthrough insights. She founded WorkingKnowledge.com in 1988 and works with CEOs, professors, and consultants to write their books, blogs, white papers, and online learning content. Her clients include IBM, Cisco, MIT, Harvard, McKinsey & Co., InnoCentive, AARP and OECD. Andrea has contributed to 35 books on business, innovation and psychology. She has an M.S. in Information Science, is a member of Mensa, and is listed in Who's Who in America. In this conversation, Andrea discusses her new book, Present Yourself: Using SlideShare to Grow Your Business, which she co-authored with Kit Seeborg.
Many dedicated programs do only flowcharts, and although Microsoft creates another program called Visio for Windows users that's more flowchart savvy than mainstream Microsoft Office programs, there's no version of Visio available for Mac users. And it really doesn't matter too much if all you need to do is create a basic flowchart because you can create flowcharts within your other Office programs such as Word, Excel, and PowerPoint! Why do we put forth such a recommendation? That's because these Microsoft Office programs already have all the abilities and options you need to create almost any type of flowchart you need – what’s more, you don’t have to buy and learn yet another program to do something that really is so simple!
Searching for the right picture online involves more than just entering a search term and then praying that you find a picture that works best for you! You need to do a little more -- and that "little more" may be as simple a task as using a filter on the Bing Image Search site. Several common filters are available to narrow down your search results on Bing Images Search -- and one of these filters is Layout -- with this filter, you can restrict your search to pictures which are widescreen, square, or tall in orientation.
To format any slide object in PowerPoint, you must select it. There are couple of ways with which you can select any slide object. Other than the obvious way of clicking the slide object to select, you can also use the Selection Pane. It's always more difficult to select overlapping slide objects or objects placed behind a larger object in busy, populated slides -- to select slide objects that are difficult to locate, you can use the Selection Pane.
Kit Seeborg is a digital media consultant with over 15 years working in the online environment. From 2010 to 2013, Kit curated presentations for the SlideShare home page, wrote and edited its blog and newsletters, and represented SlideShare on its social platforms. SlideShare co-founder Rashmi Sinha refers to Kit as the "voice of SlideShare." Formerly the web producer for WebTrends, Kit was a member of the editorial team for WorldChanging.com and consults to Forture 100 companies and universities. In this conversation, Kit discusses her new book, Present Yourself: Using SlideShare to Grow Your Business, which she co-authored with Andrea Meyer.
Imagine this situation -- you created a long presentation for a particular event or concept and then realize that you used the wrong terminology throughout the presentation. Then what would you do? Of course you can manually find the problem word and replace its each occurrence. But what if you have more than a few slides? Or even then, you might miss out locating the problem word in some occurrences. The best solution is using PowerPoint's Find and Replace option.
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