PowerPoint Shapes and AutoCorrection Tutorials, Bing’s Image Search Filters, PowerPoint News (Page 144)
Learn PowerPoint tutorials on Shapes, AutoCorrections and signing into office mobile. Explore Bing’s Image search filters followed by PowerPoint news.
August 5th 2013
Have you ever wondered what happens behind the scenes whenever you do a spell check in PowerPoint or any other Microsoft Office program? PowerPoint looks at each word you have typed and matches those words with the entries listed within its dictionary. If the dictionary does not contain any of the words in your slides, it goes ahead and marks that word as misspelled. Then it offers you suggestions for changing those supposedly misspelled words to other similar words that can be found within its dictionary.
Jeremey Donovan is Group Vice President of Marketing at Gartner Inc., the world's leading information technology research and advisory company with $1.6 billion in annual revenue. During his career, Jeremey has led successful teams focused on market research, new product development, marketing, acquisitions, and product management. He is a three-time TEDx organizer, a TEDx speaker, a coach for many TED and TEDx speakers, and long-time member of Toastmasters International. His other books include What Great Looks Like and How To Deliver A TED Talk: Secrets Of The World's Most Inspiring Presentations. In this conversation, Jeremey discusses his new book, How To Win the Toastmasters World Championship of Public Speaking.
Do you notice that any object you move, resize, or align in PowerPoint 2013 actually helps make your task easy! Move it a little closer, resize a wee bit, or even try spacing slide objects and the screen shows all sorts of helpful indicators in the form of dotted lines. The red, dotted lines are essentially Smart Guides -- these made their debut in PowerPoint 2010 and allowed you to position objects easily -- now in PowerPoint 2013, they are a whole lot smarter and even let you see how much further you need to drag so that one object on the slide is as wide as another.
First of all, look at all these flagged pins – one for each country in the world. And then we kick start our 7 part Bing Image Search series of tutorials this week – learn how you can use Bing’s filters to sort picture results with so much dexterity – it's almost like you are sorting numbers in Excel – just that this is also so much more visual! We also explore Bing’s Size filter that will let you search for high resolution pictures easily. PowerPoint 2013 users can then learn about the various types of shapes available – you also learn how you can insert these shapes. And if you want to link rather than insert your pictures, we cover that too. We also have a 3 part series on AutoCorrect options for PowerPoint 2011 for Mac users – learn how to automatically fix a number of common typos and spelling errors – as you type any text. And finally, do look at discussions and templates of this week!
The squiggly red underline that shows up on some words indicates that PowerPoint considers those words to be misspelled! But that's not always the truth -- your spelling may be accurate but PowerPoint merely indicates the spelling error because that particular word may not be part of its vocabulary. Let's explore this more -- PowerPoint considers some medical or legal terms which are not commonly used, as misspelled words. To avoid this, you need to teach PowerPoint to spell those words -- in other words, you must enhance PowerPoint's custom dictionary. Of course, not only can you teach PowerPoint how to spell medical words, but you can also teach the program how to spell words that enhance lexicons in various other subjects such as research, law, computing, etc.
Launch Office Mobile for the first time on your iPhone or another compatible iOS device, and you'll have to see 4 screens (is this a slide presentation?) before you can even sign in! Swipe to the fifth screen and you finally come face to face with the Office Mobile Sign In page.
Once you insert your shapes on a slide, you may realize that it's not the perfect size -- did you want it larger, or a wee bit smaller? However you want your shapes resized, it's easy to make the size change in a jiffy, right inside PowerPoint 2013. Like most Microsoft Office programs, PowerPoint follows the concept of selection, then action -- so the first thing you need to do for a shape that you want resized is to select it! Any shape that is selected shows several handles.
When you search for pictures on Bing's Image Search site, the resultant page provides various filters to fine-tune and narrow down your results. These filters are located on the top area of the Search Results page. Bing's Image Search by Size filters allow you to search pictures of various resolutions. Essentially, there are 5 Size options -- and descriptions mentioned below for these options are not set in stone -- rather these are guidelines.
The AutoCorrect feature is dependent on a small list of words and phrases stored on your computer. This list contains two columns called Replace and With -- for example the Replace entry for teh will correspond to the With entry containing the word the. Although this list works for PowerPoint users, what you must know is that this AutoCorrect list is set globally across all Microsoft Office programs such as Word, Excel, Outlook, etc. If you add, edit, or delete entries within this AutoCorrect list, all changes will be reflected beyond PowerPoint.
While Google may have the largest and most up-to-date search index, other search providers like Microsoft's Bing need to up the ante by providing more usability options so that visitors can get more optimum and narrowed-down results. And that's exactly what Microsoft seems to have done with Bing's Image Search options – everything is streamlined and you can filter and sort results with so much dexterity – it's almost like you are sorting numbers in Excel – just that this is also so much more visual!
Shapes are the building blocks of whatever you create in PowerPoint -- in fact even a text box that you add to your slide is essentially a shape that has a no fill. Once you get proficient with shapes, you can do so much more -- for example, you can combine multiple shapes to create fancier shapes. However, you need to start with the very basics -- and there's so much to learn even at this foundation level. The first task you need to do is to insert a shape -- fortunately PowerPoint makes it easy to do this task. To insert a new shape on your PowerPoint slide, follow these steps.
The AutoCorrect feature in PowerPoint corrects common typos and spelling errors in text within your PowerPoint slides automatically as you type. Have you ever wondered how PowerPoint knows that a particular word is spelled wrong? Does it refer to some resource as a reference? Also do you find some AutoCorrect options such as the capitalization of some words unnecessary? Also, researchers working in different scientific fields actually have to use some words that cannot start with a capital letter, and the first thing they want to do is turn off the automatic capitalization. Yes, it's possible to make AutoCorrect work just the way you want it to -- as long as you know where to change these options.
This is Page 144.