by Geetesh Bajaj, August 16th 2011

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Geetesh BajajThe Fall Issue

Here in India, it is already Fall -- or as we call it in this part of the world, Autumn. We probably do not call it Fall because in most of India, trees don't become bare with their leaves falling -- so Autumn probably resonates better in this part of the world.

In many other places, it might still be Summer -- and vacation time too. Vacations can mean travel and holidays -- so I wanted to provide some easy-going tips in this issue so that you can just absorb them -- use them when you are back at work. Of course, if you are working as you read this -- nothing is stopping you from using the tips straightaway.

We also have another giveaway from Ppted again this time -- do fill in the giveaway form to get a copy of Gun Club Plaids, a designer template collection for PowerPoint.

The winners of the Ppted Knife Abstracts giveaway we announced in the last issue of this newsletter are Zeke Flores, Janis Royal-Collins, Patricia Tucker and
Leonard Lim -- congratulations to all of you. Also do check out the feedback we received for the giveaway -- thanks to all of you for your kind words.

If you enjoyed reading some content on, please do like them on Facebook and other social platforms, click the Google +1 buttons on all these pages, and tweet them all so that you can share these joys with others -- and keep your feedback coming!

Ppted Gun Club Plaids Giveaway

Ppted is giving away five copies of their Gun Club Plaids collection of PowerPoint templates. To win, all you need to do is fill in this form. This giveaway ends on August 21st.

Win PowerPoint Template Collection from   Win PowerPoint Template Collection from   Win PowerPoint Template Collection from


Here are some tips that will help you create and deliver better PowerPoint presentations:

  1. To apply a Theme to only a few slides in PowerPoint 2007 or 2010, select them in the slide pane (or in Slide Sorter view), then right-click any of the thumbnails in the Themes gallery within the Design tab of the Ribbon, and choose Apply to Selected Slides. Yes, you can apply different Themes to different slides in your presentation -- but this is not always a great idea since it makes your slides look inconsistent. The only fair reason I have found to use this trick is if I need a full slide area without any other content -- then I select that one slide and apply the plain Office Theme to just that slide!

  2. Repeating elements, such as slide title and references, that don’t jump around as you move from slide to slide indicate a professionally developed presentation.The best way to achieve such consistent slides is by selecting all your slides in Slide Sorter view -- just hit Ctrl+A -- then access the Home tab of the Ribbon and click the Reset button -- yes, the Reset button is your friend.

  3. You must have Excel 2007 or 2010 installed to access the new charting options in PowerPoint 2007 or 2010. If you installed PowerPoint without Excel in Office 2007 or 2010, you won’t see any new chart improvements!

  4. As much as possible, avoid resizing title and text boxes. However, when you have to do it, never drag the boxes around; instead, resize them by dragging the handles in from the right side of the boxes. Never drag from the top of the left side of the boxes to resize because that alters those important margins in the slide. The human eye is very perceptive of the left and the top margins, but quite forgiving with the changes in the bottom and right margins.

  5. PowerPoint includes its own amazing gallery of clip art and pictures. To access these, make sure you are online, click the insert tab on the Ribbon, and then click the Clip Art task pane, which lets you search and insert visuals on your slides..

Guest Posts

Jerry WeissmanThe Anti-PowerPoint Party -- Another Precinct Heard From: Guest Post by Jerry Weissman

Last month, a Swiss group calling themselves the Anti-PowerPoint Party launched their efforts-complete with a bright red octagonal STOP sign logo-and took their place in a long line of detractors that stretches back to 2003. The formal start of the criticism was the publication in Wired magazine of an article called "PowerPoint Is Evil: Power Corrupts, PowerPoint Corrupts Absolutely" written by Edward R. Tufte, the noted graphics guru and professor emeritus of graphic design at Yale University. Read this post by Jerry Weissman.

Kevin LernerPause Power -- A Verbal Tool Like No Other: Guest Post by Kevin Lerner

The Pause is a verbal tool like no other. Suspense. Drama. Intrigue. Power. All promoted by the Pause. Discover how these small segments of silence can translate to large admiration and appreciation of audiences. As Mark Twain said, "The right word may be effective, but no word was ever as effective as a rightly timed pause." Read this post by Kevin Lerner.

Conversations and Interviews

Dave ParadiWhat Annoys You About Bad PowerPoint Presentations?: Conversation with Dave Paradi

Dave Paradi helps presenters communicate more effectively by using persuasive PowerPoint presentations. He has published over 240 issues of his bi-weekly newsletter, produced more than 70 slide makeover video podcasts and appears in media regularly. In this conversation, Dave discusses his biennial survey on what annoys people about PowerPoint presentations. Read the conversation here.

Andy ZimmermanBrainshark's Mid-Year Milestones: Conversation with Andy Zimmerman

Andy Zimmerman is chief marketing officer for Brainshark, Inc., overseeing the company's marketing organization, strategy, content and demand generation programs. Brainshark’s cloud-based software enables users to create online and mobile video presentations – using simple business tools like PowerPoint and the telephone – and then share and track their content. Thousands of companies use Brainshark to improve the reach and results of their business communications, while dramatically reducing communications costs. In this conversation, Andy discusses Brainshark’s newly announced milestones from the first half of the year. Read the conversation here.

Jamie GarrochPowerPoint, a Graphics Program?: Conversation with Jamie Garroch

Jamie Garroch, CEO of GMARK Ltd., founded the company in 2009 to provide presentation professionals with PowerPoint software, content and training. Jamie conceived the idea for the company's first product, ActivePrez from a non-linear presenting need and has recently added several other add-in products; MapPrez, SwiftPrez, Circlify and interactive maps. Jamie uses PowerPoint for most of his graphic needs -- for everything from designing logos to creating web banners and even printed marketing collaterals. In this conversation, Jamie discusses PowerPoint's graphic prowess. Read the conversation here.

Jim HunterSTAMP: Conversation with Jim Hunter

Jim Hunter is the practice lead for the Enterprise Applications team at Intergen. Jim brings energy and humor to his role and has a strong focus on delivering solutions to the many clients that Intergen delivers to. Intergen is an award winning Microsoft solutions partner that delivers solutions on the Microsoft platform; always striving to achieve their goal: That everyone, every day is touched positively by the things we do. Intergen has been responsible for creating STAMP, the Subtitling Add-in for Microsoft PowerPoint -- Jim discusses this add-in in this conversation. Read the conversation here.

Dinesh AwasthiauthorSTREAM Desktop 2.0: Conversation with Dinesh Awasthi

Dinesh Awasthi is Product Manager for In addition to developing the strategic product roadmap and implementation of various features on authorSTREAM, he works with the development team and keeps an eye on user feedback to formulate new releases. Dinesh holds a Masters degree in Computer Applications. In this conversation, Dinesh discusses authorSTREAM Desktop 2.0, the new version of their presentation upload program. Read the conversation here.

Learn PowerPoint 2010: All Those Views

OK -- how many views does PowerPoint 2010 provide? Two, Four, or Ten? Yes -- if you include all those views you never knew about -- then there really are 10 views:

Normal View
Slide Sorter View
Notes Page View
Reading View
Slide Master View
Handout Master View
Notes Master View
Slide Show View
Presenter View
Outline View

Learn PowerPoint 2011 for Mac: Fills and Outlines

PowerPoint 2011 for the Mac certainly does not lack options for filling and outlining your shapes! Here are links to many tutorials we released over the last fortnight that teach you more:

Fills for Shapes
Add Solid Fills to Shapes
Add Gradient Fills to Shapes
Add Picture Fills to Shapes
Add Texture Fills to Shapes
Add Pattern Fills to Shapes
Add Slide Background Fill to Shapes
No Fill for Shapes
Formatting Lines (and Shape Outlines)
Lines -- Weight
Lines -- Dashed Lines
Lines -- Arrows (Arrowheads)
Gradient Lines
No Shape Outline

Presentation Summit

I'll be attending the Presentation Summit this September in Austin, TX -- if you are there, do drop in at the Help Center to say hello. Want to attend? More info at the Presentation Summit site

Get goodies such as PowerPoint templates and clip art for Summer.

Like us on Facebook!

PowerPoint and Presenting Stuff group on LinkedIn - Knowledge Series

More Content

Learn PowerPoint: Pictures and Visuals

Learn Microsoft SmartArt Graphics for PowerPoint 2007 and 2010

Office 2011 All-in-One for Mac for Dummies

Free PowerPoint Templates

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End Note

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