Learn how you can cope with the problem of jumping through slides.
Author: Geetesh Bajaj
Every presenter wants to be in the same situation as Tom! He was happy while presenting because his audience seemed so engrossed in his talk. Why? That is because Tom had shared a story about ups and downs. He had expressed the contrast in an almost nail-biting environment. Yes, the story had served as an awesome introduction, and Tom had everyone’s attention. Could anything go wrong? Maybe, or maybe not. Let’s see what happened next.
20 minutes of Tom’s allotted time of 45 minutes were over. However, the audience’s reaction made Tom so happy that he was not aware of the time at all; he was just pleased that his session was progressing well.
The next 15 minutes progressed, and Tom answered a few impromptu questions with much attention to detail. Tom was only on his 3rd slide. Moreover, do you want to know how many more slides were still not shown? Oops, Tom had prepared a total of 25 slides.
Was it too late for Tom to realize about his predicament and panic? His presentation was doing very well, but he still had not even started talking about his main topic! Ultimately, it does not matter how well you say it when you are not saying what you should have said!
And that’s the story of many great presentations that start well, progress well, but end miserably!
So do you want to guess what Tom did in his anxiety? He “jumped” slides! What do we mean by jumping slides? Jumping slides is the act of moving between slides very rapidly, and in fact skipping many slides altogether.
If you have attended your share of presentations, you know how many presenters jump slides. To make this act of panic more kind to the audience, and also to reassure themselves, presenters often present excuses such as:
So as you can see, the presenter is doomed if he shows all the slides – and he is still doomed if he does not show them! What started as an amazing presentation has turned into a disaster, or in other words, a “lose-lose” situation!
At this point of time, don’t you have all the sympathies for Tom, the presenter? Yes, he should have been careful with his time – but he is human, and humans make mistakes. So rather than criticize him, let’s look at two ways in which he can salvage his presentation, and come out of this disaster! Remember that Tom need not just use any one of these approaches – he can combine parts of both these approaches too.
Tom can admit to his mistake and say that he got carried away by his audience’s enthusiasm -- he has to say this in a way that celebrates the audience's enthusiasm rather than blaming it! And then he can ask the audience for some more time – of course, if another speaker is scheduled to present after him, then that may not be an option.
Even if his speaking time does not extend, the act of being truthful will help him win the hearts of a fair percentage of his audience members, and he can then skip slides. But although he is still skipping some slides, this is not considered “jumping”, because the audience is now more involved with his decision. Yes, this is not an ideal situation – but Tom is now only looking at making a better ending than a worse one!
To salvage this situation even further, Tom can ask everyone to leave their visiting cards with him – and he can then email them a copy of the slides and set up a phone call with them later!
How can being savvy help Tom? Well, if he knows the keyboard shortcuts for a program like PowerPoint, he can just jump slides without the audience being aware!
To do so, he can quickly press the numbers 2 and 3 in quick succession followed by the Enter key. That will get him straight to slide 23 without showing any skipped slides.
This approach is certainly not as truthful as the first option, but cannot be considered deceitful. Even now he can save time by skipping slides, and compensate by speaking about related topics.
Every expert presenter will agree that the presenter is the presentation, not the slides! And as long as Tom makes sure that his message is not diluted, he can manage with fewer slides.
However do not use this trick of accessing slides by their numbers unless you have practiced it well and are confident of doing so. Also, this trick assumes that you know which slide you want to skip too quickly. This way of working, in turn, requires that you know your slides well!
So, what did we learn from this article? Here are some takeaways:
Whatever you may do, make sure you only jump slides as the last resort!
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.
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